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New Registration FAQ

*Updated* Registration Video

GENERAL INFORMATION

What has changed with registration?

Registration changed as of Summer 2015 and enrollment appointments are based on your Actual Academic Progress Level, not on last name grouping. This change applys to undergraduates only.

Registration will occur in two rounds and students will have two registration appointments. Both appointments will be based on your actual academic progress level. The first registration appointment will restrict students to 16 units and the second appointment will allow students to register for up to 22 units.

When did registration change?

Registration changes were effective Summer 2015 registration.

Why did registration change?

The Registration changed so that students with the highest actual academic progress level will have the earliest appointments. As you have fewer courses needed to complete your degree, it is harder to get those classes, so the closer you are to finishing your degree, the earlier you can register.

 

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ACADEMIC PROGRESS GAUGE

How do I know what my actual academic progress level is, and how will my appointment be assigned?

You can find your actual academic progress level on PolyProfile, under the Academic Progress heading. The example below is for a student who has an Expected Academic Progress (EAP) Level of 83.3%. However, this student has an Actual Academic Progress Level percentage of 93.9%. This student would be assigned an appointment based on being 93.9% complete.

EAP Gauge

What is the difference between my Expected Academic Progress (EAP) Level, and my Actual Academic Progress Level?

The EAP value reflects the EAP Policy, which is the expectation that a student will be making a certain percentage of degree progress each year. Courses taken are expected to be directly associated with a declared degree, and should meet major, support, general education, and concentration (if applicable) and free electives (if applicable). The actual academic progress level reflects actual progress made toward your declared degree.

How often is the Academic Progress Gauge updated?

The Academic Progress Gauge is updated once per quarter, during the 4th week of instruction.

I do not see an Academic Progress Gauge on my PolyProfile. How will I be assigned a registration appointment time?

If you do not have an Academic Progress Gauge, you will be assigned an appointment time based on your Student Level (Senior, Junior, Sophomore, or Freshman). Your student level can be found on your PolyProfile, under the “Enrollment History (Unofficial)” heading, next to the current term.

Will my in-progress classes count toward my actual academic progress level percentage?

Yes. The expectation is successful completion of your current term.

Will courses I took only for my Minor count toward my actual academic progress level percentage?

Work taken toward a minor does not count toward actual academic progress percentage, unless you have free electives yet to complete. In that case, minor courses count toward free electives.

I have a grade of “I” or “RP” on a degree applicable course. Will that count in my actual academic progress level percentage?

Yes, the expectation is that you successfully took the class and are awaiting a passing grade. That class, as long as it is degree applicable, will count toward your actual academic progress level percentage. If the grade goes to an F or NC, that will reduce your actual academic progress level percentage the next time it is updated.

I have taken Concentration courses, but I haven’t officially declared a Concentration yet. Will those courses count since they are degree applicable?

Concentration courses will not count toward your Concentration until you officially declare your Concentration with the Office of the Registrar. However, those courses may be used to temporarily meet Free Electives if your major requires Free Electives. See your advisor if you need help declaring your Concentration.

Is there a deadline to declare my Concentration so it counts toward my actual academic progress level percentage?

When you are reasonably sure of your Concentration choice, you should declare your Concentration as early as you can so that when you take Concentration courses, they can be included in your actual academic progress level percentage. Your request to declare your Concentration must be received by the Office of the Registrar no later than the last day of instruction for the previous term, in order to affect your actual academic progress level percentage.

I have excess AP and transfer units in my Course Credits Not Used – Counted section at the bottom of my DPR. Do those count toward my actual academic progress level​ percentage?

Those courses may count. If your degree requires Free Electives, then the actual academic progress level percentage will include all excess units up to the number of Free Electives required for your degree. If your degree does not require Free Electives, or if you have met your Free Elective requirement, then those units will not count.

I am currently in an ICMA (Individualized Change of Major Agreement). Does my actual academic progress level percentage include courses I am taking toward my intended major?

The actual academic progress level percentage reflects progress toward your current major, not your intended major. If you successfully complete your ICMA, then the next time the gauge is updated, it will reflect your new major.

I have Approved Electives, Course Substitutions, and/or ICS (Individualized Course of Study) courses that require signed forms to be submitted to the Office of the Registrar. When is the latest date I can turn those in so the changes count toward my actual academic progress level percentage?

You are strongly encouraged to turn in all forms as soon as possible. The completed form(s) must be received by the Office of the Registrar no later than the last day of instruction for the previous term. Plan ahead, as it can take several weeks to acquire the necessary signatures before the form reaches the Office of the Registrar.

 

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PRIORITIES AND ORDER

What happened to priorities?

Priorities stopped in Summer 2016.

I have been allowed a special exception, or I am registered with Disability Resource Center. Will I still get to register before anyone else?

Yes, students with disabilities (prior approval required), special exceptions, and new students will still register first. The next group to register will be graduate students, followed by graduating seniors, then continuing undergraduates, and finally, any PolyPlanner non-compliant students.

Do I have to do PolyPlanner?

Yes, if you are in an Undergraduate degree program. If you do not log in to PolyPlanner at least once every term to make sure your PolyPlan is accurate for at least 1 year ahead, you will be placed in the last registration appointment time, regardless of your actual academic progress level percentage.​

How will this affect me if I go into a 4 + 1 program?

Once you are in a 4+1 program, you will be considered a Graduate student, and will be able to register after special exceptions and new students, and before graduating seniors. However, until the Office of the Registrar processes your paperwork to put you into the 4+1 program, you will still be given an appointment based on your actual academic progress level​percentage with continuing undergraduates.

How will this affect me if I am attending Cal Poly part-time?

Your registration appointment time will still be based on your actual academic progress level percentage, regardless of your enrollment status (full-time or part-time).

How will this affect me if I am studying abroad?

While you are abroad, your actual academic progress level will consider your study abroad placeholder units (IP 300, AP 300, DE 300) as degree-applicable units. This will allow you not to fall behind in your actual academic progress level, so that your registration when you return will not be negatively affected. Once your international transcripts are received and evaluated by Cal Poly, your actual academic progress level percentage and future registration appointment time will be updated with the actual degree-applicable units that you earned while abroad, the next time the gauge is updated.

How will this affect me if I take work at a community college over the summer?

Transfer work taken over the summer will be processed in time to affect your registration in February, for spring quarter.

Your actual academic progress level considers completed transfer work, final Cal Poly grades, and Cal Poly work-in-progress. Completing degree requirements at Cal Poly benefits your academic progress level right away, even if you have not finished the courses (see FAQs above). Cal Poly also allows students to complete degree requirements by taking courses elsewhere. Because it is important to treat all students equitably, and because transcripts come in at different times from different schools, your actual academic progress level will benefit from transfer work, if you take advantage of this opportunity, but on a longer timeline than that for Cal Poly work. This timeline also ensures that all Cal Poly paperwork (see FAQ above) will be fully processed for all students, to affect their academic progress level accurately and equitably.

What about a course taken at a community college in a term other than summer?

If you take a course at a community college during the regular academic year, the timetable will be comparable to that of courses taken over the summer. If you complete a course during fall quarter or semester, it will affect your academic progress gauge in May, for fall quarter registration. Courses taken during winter or spring quarter, or a spring semester, will affect your gauge in October, for winter registration. Note: you should submit transcripts as soon as possible after grades are finalized, to ensure that they reach our office in time to meet these processing timelines.

 

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CONCLUSION

Where and when will I find out my exact registration day and time?

You can find your appointment on your Portal, on the Academics tab, under the Academic Schedule Portlet about 2 weeks prior to registration opening each term. You can also find it in your Student Center on the right hand column about 2 weeks prior to registration each term.

Where can I go for more information?

You can contact the Office of the Registrar, or the Mustang Success Center if you have any other questions.

 

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