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Submission Timelines

2017-19 Catalog Review Cycle

During a catalog review cycle, the following types of proposals may be submitted:

  • Course Proposal
    •  Deactivate a course
    • Add a new course
    • Edit a course
  • Program Proposal
    • Deactivate a program
    • Add a new program (Please note that, in consultation with the Academic Programs and Planning office, a new degree program proposal may be submitted at any time and is not restricted to a catalog review cycle.)
    • Edit a program
 
Fall 2015
  • Departments review their courses, programs, and program learning objectives, submitting proposals for any revisions to the 2017-19 catalog.
  • All proposals for the catalog are due to colleges for review, based upon deadlines set and communicated by a department’s College Curriculum Committee and Dean’s Office.
Winter 2016
  • College Curriculum Committees and Deans' Offices review catalog proposals.
May 1, 2016
  • Deans’ Offices must approve proposals on or before this date for the proposals to be considered for the 2017-19 catalog.
May-June 2016
  • Office of the Registrar begins first-level review and follows up with departments as needed to prepare proposals for Academic Senate Curriculum Committee review.
  • Review must be completed before the end of the academic year, while faculty are available for questions and consultation.
summer 2016
  • Office of the Registrar notifies departments and colleges of courses that have not been offered for six or more years and will be inactivated with the 2017-19 catalog.  (Academic Senate resolution AS-776-14)
Fall 2016
  • Academic Senate Curriculum Committee and, as needed, the General Education Governance Board and/or U.S. Cultural Pluralism Subcommittee review 2017-19 catalog proposals and make recommendations to the Academic Senate.
  • Summaries of proposed changes and ASCC’s recommendations are placed on the Academic Senate consent agenda.
  • Academic Senate forwards recommendations to Provost or their designee for approval.
December 2016
  • Office of the Registrar updates courses in the student information system (PeopleSoft) with changes effective Summer 2017, so data is in place for building the Summer 2017 and Fall 2017 class schedules.
Winter 2017
  • Departments plan Summer 2017 and Fall 2017 class schedules based upon approved course proposals for the 2017-19 catalog.
  • Office of the Registrar begins build of the degree audit, flowcharts, PolyPlanner roadmaps, and curriculum worksheets for new catalog.
  • Departments and colleges receive proof copy of the new catalog from the Office of the Registrar and update their respective college/department descriptions and faculty information.
  • Office of the Registrar makes the final edits and prepares the catalog for publication.
spring 2017
  • 2017-19 Catalog is published.
  • Summer 2017 and Fall 2017 class schedules are published, so students may plan for registration.
summer 2017
  • Office of the Registrar updates faculty information in the catalog per the University’s announcement of promotion and tenure awards.

Proposal for a New Degree Program

Due to the extensive review process that includes approval by the CSU Chancellor’s Office, submission of a new degree program proposal is not restricted to a catalog review cycle.  To propose a new degree program, contact the Academic Programs and Planning Office.

Proposals for Current 2015-17 Catalog

In general, new courses, edits to existing courses, or new minors are proposed as part of the review cycle for a new catalog.  Outside of a catalog review cycle, certain proposals may be submitted for consideration for the current catalog.

Propose a New Course

A new course may be proposed outside of a catalog review cycle, if it does not create a new curriculum requirement for students on the current or prior catalogs.  For example, the new course may be added to a list of electives.  A new course proposal must be approved by the department and/or college offering the course, before it can be reviewed by the Academic Senate Curriculum Committee (ASCC).

For a new course to be offered in:

ASCC must receive the proposal by:

Winter 2016

April 1, 2015

Spring 2016

September 30, 2015

Summer 2016

Fall 2016

January 6, 2016

Winter 2017

Spring 2017

April 1, 2016

Summer 2017

Fall 2017

May 2, 2016

(submission timeline for 2017-19 catalog proposals)

Winter 2018

April 3, 2017

Spring 2018

September 29, 2017

Edit a Course

Outside of a catalog review cycle, the only edits that may be proposed for a course are:

  • making requisites less restrictive
  • adding a crosslisting
  • adding online delivery of a course that has traditionally been offered in-person (proposal is required only if more than 50% of the course’s contact hours are being replaced with technology)

A proposal to edit a course must be approved by the department and/or college offering the course, before it can be submitted to the Office of the Registrar on behalf of the Academic Senate Curriculum Committee (ASCC).  Refer to the following table for timelines that are structured to allow time for review and implementation prior to the class schedule being published for the term.

For an edit to a course to first be effective:

Office of the Registrar must receive the proposal by:

Winter 2016

May 31, 2015

Spring 2016

December 2, 2015

Summer 2016

Fall 2016

March 1, 2016

Winter 2017

Spring 2017

April 1, 2016

Summer 2017

Fall 2017

May 2, 2016

(submission timeline for 2017-19 catalog proposals)

Winter 2018

May 31, 2017

Spring 2018

December 1, 2017

Propose a New Minor

As time allows and on a case-by-case basis, the Academic Senate Curriculum Committee may review proposals for new minors outside of a catalog review cycle.
 

Submitting a Course Proposal for the Current Catalog

The Curriculum Management system may be used for submitting a course proposal for the current catalog.  Note that the online proposal form will default the Requested Start Term field to the first term for the new catalog.  To change the term to indicate the proposal is for the current catalog, send an email to catalog@calpoly.edu.

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