PolyPlanner Frequently Asked Questions
1. Find PolyPlanner
A direct link is located on the left-hand side of your “My Cal Poly Portal” page. Click/select “My PolyPlan” to open your plan.
2. Select courses for PolyPlanner
Refer to your flowchart, available via hyperlink in Step 1 of the instructions at the top of PolyPlanner. The flowchart displays required courses in a recommended sequence for your major. You can also refer to the Course Catalog. Major courses will be visible in the roadmap located on the left-hand side within PolyPlanner. Plan all courses you intend to take for graduation, including those within a minor, second major, track, concentration, or emphasis.
3. Add courses
Plan only courses that you will take at Cal Poly. Adjust your courses whenever your registration decisions impact your PolyPlan. There are 2 ways to add courses.
- Drag and Drop—Courses required for your major are listed within the roadmap, which is visible on the left-hand side of PolyPlanner. You can drag and drop those courses into your PolyPlan, which is on the right-hand side.
- Manual Add—Click/select the term in your PolyPlan and choose “add course.” You will need to manually add all courses for minors, second majors, tracks, ICSs, free electives, or emphases, since those courses are not included in roadmaps.
4. Add terms to your PolyPlan
Click/select the “+” sign at the top of your PolyPlan on the right-hand side. Specify the term you wish to add.
5. Add a message to terms if you intend to be absent (e.g.,study abroad)
You must continue to meet the login and planning requirements while you are away, so it is important to monitor your email regularly. For the terms you intend to be away, add a message by selecting the term and choosing the “add message” option.
Select one of the following messages to add to your PolyPlan:
- Study Abroad or Exchange Program
- Internship or Co-Op
- Leave of Absence – see Registrar for official LOA
- Not Attending this Term
Please remember that the Registrar’s Office must officially approve your Leave of Absence (LOA).
6. Delete courses or messages
Open the applicable term and click/select the edit button, which looks like a pencil and paper.
Then select the radio button for the course(s) or messages(s) and choose “delete.”
Delete all courses or messages by choosing “all” and “delete.”
7. Save your PolyPlan
You will not need to save your PolyPlan, since all planning activity is automatically saved while you are planning.
8. Remain PolyPlanner compliant
It is important to remain compliant, since non-compliant students are assigned a delayed registration appointment. There are 2 required components for remaining PolyPlanner compliant:
- Login requirement—Log in at least once each term. The login window is between the end of Add/Drop for the current term and the end of Add/Drop for the next term (excluding summer). The Add/Drop deadline falls on the 8th business day of each term. Check important dates on the Office of the Registrar’s Calendars & Deadlines page.
- Planning requirement—Always have the current and future 2 terms (excluding summer) planned. Update PolyPlanner any time your plans change. This will also help with registration, since data is exported directly to PASS.
9. Determine if you are compliant
This is your compliance indicator, which contains your compliance status and last login date:
The indicator is visible to you in 2 places.
- Under the portal “Home” tab. The compliance indicator portlet is located beside “Single Click Links.” This indicator is only visible immediately before each deadline.
- Within PolyProfile beneath “Planned Courses.” Your planning activity is captured on the day of the deadline, and you are able to view your compliance status throughout the term.
10. View course details (e.g., units, description, and term typically offered)
Click/select a course to enable a pop-up which displays more detailed information about the selected course.
11. Verify that planned courses will count for your major/career program plan
Requirements will check off in the roadmap on the left-hand side once courses for that requirement are added to your plan (only major courses are visible in the roadmap). Determine which requirements are outstanding by looking for roadmap requirements that are unchecked. Refer directly to your degree progress report (DPR) for a detailed summary of your degree progress.
12. Plan if your major or concentration may change
Only your currently declared major will be visible in the roadmap on the left-hand side. Use the flowchart for your preferred major or concentration. Plan courses for the preferred curriculum until it is officially declared. Consult with an advisor concerning Individualized Change of Major Agreement (ICMA) questions and to verify that you can change into the new major.
13. Determine how many free electives you need
Your flowchart will demonstrate whether your major permits free electives, and it will clarify how many units are needed. More free electives may be required if you take a course that satisfies two requirements (e.g., major and GE). Reference the catalog to select your free elective courses, and then manually add those courses to your plan. Course choices are not visible in your roadmap on the left-hand side, and the free elective message in the roadmap will never “check off.”
14. Log out
Click/Select the Gear at the top of PolyPlanner in the right-hand corner.
Frequently Asked Questions
15. Why is PolyPlanner required?
PolyPlanner was introduced to improve course availability for students. Strict compliance standards are enforced to ensure that PolyPlanner data is reliable. Departments utilize this data to plan future course offerings based on student demand. By logging in within the designated window and planning the appropriate terms, you are able to communicate to campus that you have verified your plan and intend to take the planned courses. Departments are able to try and accommodate your preferred schedule.
16. Can I modify previous terms?
You are only able to update a term within your PolyPlan before it ends. After it is completed, you are prevented from making any changes.
17. Why am I seeing a “course not typically offered” icon when I know the course is offered that term?
Departments forecast when courses will be offered, and this data is stored in PolyPlanner. Sometimes departments offer courses during different terms than they intended. Also, some courses are labeled as “TBD,” which means that the course availability is “to be determined.” PolyPlanner software currently identifies all TBD courses as “not typically offered,” but in some cases, the courses may actually be offered. We are working with the software vender to find a resolution.
18. What are the icons at the top of my PolyPlan?
PDF icon-Click/select the PDF button at the top of your PolyPlan to open a new window displaying your completed and planned courses with their assigned unit values. This feature allows you to easily view your unit loads for each future term.
“View Completed Courses”icon- Click/select the icon at the top of your PolyPlan which looks like bullet points on a document. It generates a display of your PolyPlan on the left-hand side and your completed courses on the right-hand side. The completed courses are displayed chronologically. Transfer work and test scores are included, although some remedial courses may be omitted.
19. Should I plan alternate courses?
Exclude alternatives. By planning only your first course choices, you will guarantee that PolyPlanner data is more accurate.
20. Why aren't my GE courses checking off properly?
These GE areas may not check off:
- GE Area B
Two B1 (MATH/STAT) courses are required. Some majors require courses that fulfill the B1 requirement. There is the potential for extra B1 requirements to appear in roadmaps for some majors. Always refer to your degree progress report (DPR) for clarification.
- GE Area D
Check your degree progress report (DPR) to see the status of Areas D1, D2, and D3. If you do not have any credit, then you should plan normally. Other circumstances warrant your attention:
- D1, D2, or D3 is complete in DPR only- The roadmap on the left-hand side may indicate that you need an Area D requirement although it is satisfied. Rely on the accuracy of the DPR.
- Partial D1 credit If you have a “Partial D1” in your DPR, then consult with both your advisor and a representative from Evaluations in the Office of the Registrar. They will determine whether you need an additional course.
- AP D1 credit If you passed the AP US History and AP US Government and Politics exams with a score of at least 3, you can take a one-unit POLS 111 course to complete the requirement. The course will need to be manually added in PolyPlanner, since it is not listed in your roadmap.
- GE Areas B and C for Transfer Students
The roadmap on the left-hand side of your PolyPlanner cannot recognize GE certification, so it may falsely suggest that you need Area B or C requirements. Please consult your DPR for an accurate depiction of your GE progress.
21. Does PolyPlanner enforce prerequisites?
Please research prerequisites when planning your courses, since PolyPlanner does not recognize them. View prerequisites for a course by clicking/selecting the course and viewing the “Course Description,” which contains both prerequisite and corequisite information.
22. Why do some requirements remain unchecked after I plan appropriate courses?
Requirements without a drop-down list of courses, such as Free Electives, are simply messages. They do not have associated courses, and these messages will never “check off.” You can identify messages in your roadmap by looking for text without a drop-down arrow.
23. Why is my compliance indicator stating I have not met the requirements when I know they are met?
The compliance indicator refreshes nightly until the deadline. Please remember that your planning activity will register a change to your indicator status once the nightly refresh occurs. You may need to refresh your web browser in order for the indicator to update the following day.
24. Are there any other existing issues that can cause technical difficulties?
Students may encounter technical issues when accessing PolyPlanner using either a VPN or a protected wireless network with enhanced security measures. If this is a potential problem, you should try accessing your PolyPlan using a different computer or network to isolate the issue. If you continue to encounter PolyPlanner problems on all computers/networks, please email firstname.lastname@example.org
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