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Graduation Process

Expected Graduation Term

Starting in Fall Quarter 2015, undergraduate students no longer need to apply for graduation using the Graduation Application/Request for Graduation Evaluation form.

Instead, when students reach 75% or more of degree completion (80% for Architecture and Landscape Architecture majors), as indicated on their Academic Progress gauge on Poly Profile, the Office of the Registrar will input an expected graduation term for them that is one year away. Students will receive an email from, informing them that this expected grad term has been set for them, and that they are expected to graduate within four quarters.

The expected graduation term can be viewed in the Student Center and Poly Profile.

Students are not able to register beyond their expected graduation term.

On the other hand, there may be some very legitimate reasons why some students need to extend this graduation term beyond the one that is automatically set for them.

Students with such academically or personally justifiable reasons to extend their graduation term can fill out the Change of Degree Completion Term Form and see their advisor for possible approval of the request to extend.

Once you have been notified that your graduation term has been set, you should access your Degree Progress Report each time you register, to ensure that you are fulfilling the requirements for your degree. If you have any questions about your degree requirements, you should see your advisor.

Degree Posting

Upon completion of the term set for you as your ''degree completion term,'' the Evaluations Unit will review your remaining degree requirements. You will be notified of the status of your degree via email, whether we are able to award your degree or not. Please be sure to continue to check your email address for correspondence from Evaluations regarding the status of your degree.


You will receive one complimentary diploma approximately three weeks after Evaluations awards your degree. (Note: Review by Evaluations begins one week after the end of finals week and continues for at least six weeks.) Diplomas are sent via USPS to your Mailing Address. It is critical that you update your Mailing Address through before you leave Cal Poly. Diplomas cannot be forwarded by USPS. Additional diplomas may be purchased through the University Store.

Diploma Name

It is your responsibility to ensure that your diploma reflects the name you want. Before you leave Cal Poly, verify your Diploma Name on the Portal and update it if needed. (Use the Personal Info tab; under Names, add a new name. Choose "diploma" from the drop-down menu; update the remaining fields and save. In order to view your changes, you will need to choose "edit," as the view shows First and Last name only).

Graduation/Commencement Ceremonies

The Commencement Office posts Commencement Ceremony information on their website.

Senior Checklist

Cal Poly Alumni Relations, Almost Alumni Handbook provides information and suggestions for a smooth transition to graduation (opens new window).

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