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Frequently Asked Questions - Virtual Instruction

1. Mode of Instruction

The 6 modes of instruction are available starting Fall 2021

Synchronous (SM) - fully online, established meeting days/times

This section is taught in a synchronous format. Required meeting days and times are listed in the class schedule.

Asynchronous (AM) - fully online, no established meting days/times

This section is taught in an asynchronous or student self-guided format. There are no set meeting days or times. 

Sync/Async Hybrid (SA) - fully online, synchronous and asynchronous meetings

This course has synchronous and asynchronous requirements. Days and times for the synchronous portion are listed. The asynchronous portion will be completed in a student self-guided format. 

In Person (P) 

In Person on or off campus meetings.

In Person/Sync Hybrid (PS) - Includes in person and online synchronous

This is an In Person/Synchronous Hybrid section. Course content is delivered both in person and online. Required meeting days and times are listed in the class schedule. 

In Person/Async Hybrid (PA) - Includes in person and online asynchronous

This is an In Person/Asynchronous Hybrid section. Course content is delivered both in person and online. Required in person meeting days and times are listed in the class schedule. Additional time will be required in a student self-guided format.

 


2. What should I do with Independent Study Classes?

In order to promote transparency for students, schedule Independent Study/Supervisory courses as the instructor plans to deliver course content. There may be different modes of instruction used based on students enrolled so be mindful of this when evaluating best fit for each section.

 


3. What do we do if we need to change the mode of instruction of a class?

After the class schedule appears online, if a department needs to change the mode of instruction, the following guidelines will be followed:

  • A. Synchronous
    May be changed to Asynchronous or Sync/Asyn without cancellation. All other modalities will require cancellation and addition of a new section. 
  • B. Asynchronous
    May not be changed to any other modality without cancellation and addition of a new section. 
  • C. In Person
    May be changed to any other modality without cancellation. 
  • D. In Person/Sync
    May be changed to any other modality, other then In Person, without cancellation. Changing to In Person will require cancellation and addition of a new section. 
  • E. In Person/Async
    May be changed to Sync/Async or Asynchronous without canceling. May not be changed to any other modality without cancellation. 
  • F. Sync/Async
    May only be changed to Asynchronous. Changes to any other modality will require cancellation and addition of a new section. 

 


4. What do we do if we need to cancel a class?

Class cancellations should be requested via CourseLeaf CLSS. Changes are made to the schedule in partnership with the Department Scheduler. The Department Scheduler should refer to CLSS business process guides, but overall:

  • A. Set the class status to Canceled
  • B. Set the requested room capacity, enrollment capacity and wait list capacity to 0
  • C. Enter a Comment that the class section is to be canceled

It is the departments responsibility to contact enrolled students to notify them of the class cancellation.

 


5. Final Assessment

The final exam schedule is made available to prior to student registration, when the class schedule is published. Any deviations to published exam times for in person or synchronous sections must be made in the form of request for common or alternate exams. Refer to the Academic Programs and Planning Final Assessment webpage for additional information on common and alternate exams.

Below is a brief overview of how mode of instruction should be paired with exam scheduling:

A. Synchronous (SM)

Sections offered in Synchronous format will follow the published meeting days/times for in person class offerings. Refer to the final exam calendar for the term.

B. Asynchronous (AM)

Final exams for sections taught in an asynchronous format will be arranged and announced by the instructor. Students should be notified of final exam requirements in the course syllabus.

If a synchronous final must be given, faculty can choose to give said final on the Saturday preceding finals week using a standard final exam time block (7:10-10 AM, 10:10-1:00 PM, 1:10-4 PM, or 4:10-7:00 PM) or in one of the 7:10-10:00 PM time slots M, T, W, or R of finals week.  

If a student has a time conflict between a final for a synchronous or in person course and an asynchronous course, the instructor of the asynchronous course must offer the student an alternate time to take the final exam. 

C. In Person (P)

Sections offered in person will follow the published meeting days/times for in person class offerings. Refer to the final exam calendar for the term. Common or alternate exams should be requested no later then the eighth week of the term.

D. In Person/Sync Hybrid (PS)

Sections offered in person with synchronous meetings should identify in CLSS that a final exam room will be needed. Because the meeting pattern will be split, the Office of the Registrar must confirm the time pattern and facility are available prior to announcement of the final exam. Notification will be provided the fifth week of the term.

E. In Person/Async Hybrid (PA)

Sections offered in person with asynchronous meetings should identify in CLSS that a final exam room will be needed. Because the meeting pattern will be split, the Office of the Registrar must confirm the time pattern and facility are available prior to announcement of the location of the final exam. Notification will be provided by the fifth week of the term. 

F. Sync/Async Hybrid (SA)

Sections offered in a synchronous/asynchronous format will follow the published meeting days/times for in person class offerings. Refer to the final exam calendar for the term. Because a split meeting pattern will be used, the instructor is responsible for working to ensure student conflicts do not exist with other classes or obligations. Final exam day and time should be announce in the course syllabus.

 


6. I am working on a Time Conflict Request for a student. Is that still necessary?

This will depend on the mode of instruction for the course. Classes taught in a Synchronous, In Person, In Person/Sync or In Person/Async manner with established meeting days and times may still create time conflicts for students. Those taught in an Asynchronous manner, student self-guided with a TBA pattern, will not create a time conflict during the registration process.

If additional information is needed, contact Records at records@calpoly.edu.


7. My class is online but meets for midterms and/or final exams. How do I schedule this? 

A section that meets in person for midterms and/or final exams but with virtual class meetings will be set up as either In Person/Sync or In Person/Async. Class note #1523 should be used in the class schedule. If a note more specific to your department or how the course will be delivered is required, please email classschedule@calpoly.edu


8. My class will meet in person, but I won't know what days and times until I confer with enrolled students at the start of the term. What do I do?

A section that meets in person but does not have established meeting days and/or times until availability is determined with enrolled students at the start of the term should be set up as In Person with class note #1603. This notes informs students the instructor will be communication with more information and to arrange class meetings. If a note more specific to your department or how the course will be delivered is required, please email classschedule@calpoly.edu

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