Spring 2020 Frequently Asked Questions - Virtual Instruction
1. How do I determine what mode of instruction should be used in the class schedule?
A. For existing classes with established meeting days and times, will the instructor still require students to log in at that set time? (If YES, then the section is Synchronous)
In this case, the room assignment will be 999 (Off Campus Location).
Example: Synchronous Instruction
MATH 143-01 currently meets MTWR, 8:10-9am. In our virtual model, students will still be required to log in for class instruction of some sort on MTWR, 8:10-9am.
In this case, the class is Synchronous. The meeting location will be updated to 999 (Off Campus Location).
B. For existing classes with established meeting days and times, will the instructor still require students to log in at that set time? (If NO, then the section is Asynchronous)
In this case, the meeting pattern will be TBA in the class schedule.
Example: Asynchronous Instruction
ENGL 134-01 currently meets MTWR, 1:10-2pm. In our virtual model, students will not be required to log in for class instruction at a predetermined time. Coursework will be completed in a self-guided manner.
In this case, the class is Asynchronous and meeting days/times are TBA.
C. For classes that will be using both Asynchronous and Synchronous instruction, if students are required at any time to log in at predetermined days/times, the mode of instruction should remain Synchronous. A section that has established meeting days and times cannot be coded as Asynchronous.
Example: Combination of both Synchronous and Asynchronous Instruction
COMS 101-01 currently meets MTWR, 4:10-5pm. In our virtual model, students will be required to log in for class instruction for the first three weeks, then complete assignments in a self-guided manner for the remainder of the term.
In this case, the class needs to be Synchronous to retain information related to established meeting times. Instructors are to communicate overall expectations with students at the start of the term.
D. For classes that will be using both Asynchronous and Synchronous instruction, if students are required to log in for one, or some, of the predetermined days/times each week, the mode of instruction should remain Synchronous.
Example: Combination of both Synchronous and Asynchronous Instruction
CM 102-01 currently meets MW 8:10-9am. In our virtual model, students will be required to log in for class instruction on Monday from 8:10-9am, then complete assignments/coursework in a self-guided manner on Wednesday.
In this case, the class needs to be Synchronous to retain information related to the established meeting times. Instructors are to communicate overall expectations with students at the start of the term. The meeting location will be updated to 999 (Off Campus Location) but meeting pattern information will not be altered.
E. What if my class has multiple components?
If a class has multiple components, a mode of instruction must be identified for each. It may potentially have two different modes of instruction.
Example: Multi Component Courses such as Lecture/Laboratory
CPE 101-01 (Lecture) currently meets MWF, 8:10-9am. In our virtual model, students will not be required to log in for class instruction at a predetermined time. The meeting pattern will be TBA. The class is Asynchronous.
CPE 101-02 (Lab) currently meets M, 3:10-6pm. In our virtual model, students will be required to log in for class instruction at a predetermined time. Existing time/days will be kept in place and location will be changed to 999. The class is Synchronous.
2. What are options related to assessment and proctored exam alternatives for virtual classes?
Respondus Monitor and Screen-Cast-o-matic are available in Canvas. Respondus Monitor is the software selected for exam proctoring for all that use Canvas. With Monitor in place, there is no need for ProctorU – both services meet the same need and Respondus Monitor is provided by the University.
Additional information can be found on the Canvas Support web page.
3. What are term dates for spring 2020?
Visit the Office of the Registrar Calendars web page for complete information. Helpful resources include the Spring 2020 Student Planning Calendar and the 2019-20 Academic Calendar.
**The Student Planning calendar includes information about timing associated with add/drop, permissions, wait listing, and more.
4. Can enrollment capacities be increased?
With virtual instruction, facility capacities are no longer a constraint for class size. Each department may increase enrollment capacity as they see fit.
5. I was working on a time conflict for a student. Is that still necessary?
This will depend on the mode of instruction for the course. Classes taught in a Synchronous manner with established meeting days and times may still create time conflicts for students. Those taught in an Asynchronous manner, self-guided with a TBA pattern, will not create a time conflict during the registration process.
If additional information is needed, contact Records at email@example.com.
6. Is it possible to change class meeting days and times for classes delivered in a Synchronous manner?
No, changing meeting days and times with student enrollment in the section can potentially create time conflicts with other classes. If the instructor has decided to teach the class in a Synchronous manner and would like to change the class meeting days and times, the section will be canceled, students will be dropped, and a new section will be created. This should be avoided whenever possible.
7. What should I do with Independent Study Classes?
For Independent Study sections that are scheduled as TBA, leave as is in the class schedule. The Office of the Registrar will work with Institutional Research to evaluate if sections need to be changed from In-Person to Asynchronous prior to reporting to the Chancellor's Office.
8. Can I consolidate an existing fully online class with an in person class?
For departments who had an existing section scheduled fully online (TBA pattern) that would like to consolidate with an existing In-Person section (has established meeting pattern), where the instructor of record is the same, the Office of the Registrar will assist with moving students from the In Person section to the fully online section. Please email firstname.lastname@example.org with specific details and University Scheduling will coordinate with Records.
**Note: While sections can be merged in Canvas and PolyLearn, grading will not work correctly when pushing final grades to PeopleSoft. Only grades for the "parent" section will push. If you have questions related to consolidating or combining sections, email email@example.com.
9. What do we do if we need to cancel a class?
Departments received an excel spreadsheet with their complete term schedule. On that document, insert a row under the class to be canceled and in RED text, indicate CANCEL. Submit your spreadsheet to University Scheduling. All cancellation requests will be reviewed by the Provost's Office with the respective college Dean.
10. Do we need to provide information related to office hours to University Scheduling?
No, office hours should be managed by faculty in partnership with their department. The Office of the Registrar only needs information associated with updating the class schedule.
11. We have a course we need to cancel that cannot be taught in a virtual format. We would like to replace it with another course. Will the Registrar's Office assist with moving students to the new section?
Short answer, YES, the Office of the Registrar will assist with moving students from one course to another. The department should evaluate all enrolled students to confirm they have not received credit in the "new" course and there are no foreseen time conflicts. When changes are requested through the University Scheduling Office, provide details for this type of situation and the team will coordinate with the Records Unit.