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Student Communications

Below is the schedule of emails that the Office of the Registrar routinely sends to students. We are supplying this calendar so that department office staff, faculty, and advisors can anticipate student questions/needs. To see the contents of a particular email, please click on the PDF listed for that email.

Updated 4-10-24

Communication to student Date Sent Sender PDF of sample email*
Individual petition for substitution or exception Daily Evaluations Substitution receipt email
Degree awarded emails Weekly Evaluations Degree awarded
Degree denied emails Weekly Evaluations Degree denied
Email regarding New Wait List procedure One week before first day of classes begin each term Records Waitlist email
FERPA notice Once a year – Fall term only Records FERPA email
Email to students regarding important dates for the term First day of classes each term Records Beginning of term email
Email asking students to confirm grad term is correct. Goes to students scheduled to graduate in the current term Last day of the first week of the term Evaluations EGT confirmation
Registrar Tools virtual appointments reminder email Last day of the first week of the term General Mass Communication Registrar tools appointments
Notification of “red” in Degree Progress Report. Goes to next term’s expected grads After first round of registration ends each term Evaluations "Red" in DPR email
Asking students if correctly selected credit/no credit for a course(s) Next-to-last day of add/drop Evaluations CR/NC email
Credit/no credit reminder (to catch students who have selected credit/no credit since the day before) Last day of add/drop Evaluations SEE ABOVE
Notification that expected grad term has been set Middle-to-end of 4th week of each term Evaluations EGT notification
Winter and spring block scheduling and registration reminder. Goes only to first-year students Two weeks before the block schedule release date (winter and spring specific) General Mass Communication Block scheduling reminder
Class schedule release and upcoming registration reminder Two working days before the release of the class schedule for the upcoming term General Mass Communication Class schedule release
Upcoming registration reminder Two working days before the beginning of Round 1 registration for the upcoming term General Mass Communication Registration reminder
Email asking students with that expected grad term to verify their name and mailing address for their diploma Once a term - going into finals week Evaluations Verify address/diploma name email
Academic Probation/Disqualification emails to affected students, except those in Freshman Success Program Fully graded term, which is 3 working days after grade rosters are due Records

AP notification

DQ notification

Reminder to students about Degree Planner for upcoming term

One working day after Round 2 registration begins Systems Management Degree Planner reminder email
Notification that campus will follow a Monday schedule on a Tuesday First week of Winter term
First week of Spring term (if applicable)
Scheduling Monday schedule notification
Reminder that campus will follow Monday schedule on a Tuesday 3-4 instructional days before the Tuesday Scheduling SEE ABOVE
Transfer evaluation completed (new fall transfers) Twice-weekly from mid-July to mid-August Evaluations Transfer evaluation complete email

* The PDF copies of sample emails included on this page are subject to revision in real time.

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