Student Communications
Below is the schedule of emails that the Office of the Registrar routinely sends to students. We are supplying this calendar so that department office staff, faculty, and advisors can anticipate student questions/needs. To see the contents of a particular email, please click on the PDF listed for that email.
Updated 8-18-26
| Communication to student | Date Sent | Sender | PDF of sample email* |
|---|---|---|---|
| Individual petition for substitution or exception | Daily | Evaluations | Substitution receipt email |
| Degree denied emails | Weekly | Evaluations | Degree denied |
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PRIOR TO START OF REGISTRATION |
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| Spring block scheduling and registration reminder. Goes only to first-year students | Two weeks before the block schedule release date (spring specific) | General Mass Communication | Block scheduling reminder |
| Class schedule release and upcoming registration reminder | Two working days before the release of the class schedule for the upcoming term | General Mass Communication | Class schedule release |
| Upcoming registration reminder | Two working days before the beginning of Round 1 registration for the upcoming term | General Mass Communication | Registration reminder |
| Spring block schedules final - notification email. Goes only to first-year students | Block schedule release date (spring specific) | General Mass Communication | Block schedules finalized |
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START OF FIRST ROUND REGISTRATION |
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Reminder to students about Degree Planner for upcoming term |
One working day after Round 2 registration begins | Systems Management | Degree Planner reminder email |
| Email regarding Wait List procedure | One week before first day of classes begin each term | Records | Waitlist email |
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FIRST DAY OF CLASSES |
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| Email to students regarding important dates for the term | First day of classes each term | Records | Beginning of term email |
| Registrar Tools virtual appointments reminder email | Last day of the first week of the term | General Mass Communication | Registrar tools appointments |
| Asking students if correctly selected credit/no credit for a course(s) | Multiple times until the 50% of instruction deadline | Evaluations | |
| Notification that expected grad term has been set | Middle-to-end of fifth week of each term | Evaluations | EGT notification |
| Email asking students to confirm grad term is correct. Goes to students scheduled to graduate in the current term | Last day of the fifth week of the term | Evaluations | EGT confirmation |
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50% OF INSTRUCTION REMAINING |
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| Email asking students with that expected grad term to verify their name and mailing address for their diploma | Once a term - beginning of 14th week | Evaluations | Verify address/diploma name email |
| Academic Probation/Disqualification emails to affected students, except those in Freshman Success Program | Fully graded term, which is 3 working days after grade rosters are due | Records | |
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TERM-SPECIFIC OR LESS FREQUENT EMAILS |
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| FERPA notice | Once a year – Fall term only | Records | FERPA email |
| Notification that campus will follow a Monday schedule on a Tuesday | First week of Fall term (if applicable) First week of Spring term (if applicable) |
Scheduling | Monday schedule notification |
| Reminder that campus will follow Monday schedule on a Tuesday | 3-4 instructional days before the Tuesday | Scheduling | SEE ABOVE |
| Transfer evaluation completed (new fall transfers) | Twice-weekly from early-July to mid-August | Evaluations | Transfer evaluation complete email |
* The PDF copies of sample emails included on this page are subject to revision in real time.