Office of the Registrar Forms
Virtual Operations - Form Processes:
While the Office of the Registrar is operating virtually, please refer to the following paperwork processing instructions. Instructions will depend on the form format. The format of each individual form is specified in parentheses next to the title of the form below (forms will appear in PDF, E-Form, or PowerForm format):
PDF forms:
- Forms will need to be downloaded and emailed to those who need to sign and approve the request. Once all signatures or approvals have been collected via email, send the email string and completed form to cpdots2@calpoly.edu by the deadline specified on the form.
- If a form cannot be downloaded directly from this website, please follow the specific instructions that appear next to each form below.
E-Forms:
- To complete an E-Form, click on the title of the form below. You will be directed to the Student Form Request page.
- When you complete and submit the Student Form Request, your major College Advising Center will begin the requested form on your behalf.
- You will receive an email in your Cal Poly email account once your major College Advising Center has initiated your E-Form. Please follow the instructions found in that email.
PowerForms:
- PowerForms are E-Forms that do not need to be initiated by your major College Advising Center.
- When you complete your PowerForm, please be sure the Cal Poly email addresses you specify are perfectly accurate.
- When you hit "Submit," you will receive an email in your Cal Poly email account with an AdobeSign copy of the form you need to complete. Please follow the instructions found in that email.
Department-Specific Forms
- There are several department-specific forms that were not created by the Office of the Registrar (Minor Declarations and Applications, ICS Declarations, etc.). You should contact your Department or College for more information about these forms.
Academic Progress and Records
- Notification of Earlier Expected Graduation Term – Undergraduate (PowerForm)
- To move your expected graduation to an earlier term.
- Request to Extend Expected Graduation Term - Undergraduate (E-Form)
- To move your expected graduation to a later term.
- Application for Graduation - Graduate (PowerForm)
- Change of Degree Completion Term – Graduate (PowerForm)
- Change of Catalog (PowerForm)
- For current students wishing to change their Cal Poly Catalog.
- Choice of Catalog (PDF) (For departmental use only)
- Former Student Evaluation Request (PDF)
- GE Substitution Form (PDF) – Please email evaluations@calpoly.edu or contact your advisor
- Petition for Major or Support Course Substitution/Exception - Undergraduate (E-Form)
- U.S. Cultural Pluralism Course (USCP) Substitution (PDF) – For use by students to request that another course be used to fulfill the USCP requirement.
For information about how certain types of forms affect your Expected Academic Progress gauge (and so your registration appointment), refer to Evaluations Form and Transcript Processing Timeline.
Registration, Enrollment and Personal Information
- Audit Petition (PDF)
- Excess Unit Petition (PowerForm)
- Petition to Exceed Repeat Limitation (PowerForm)
- Name, ID, Date of Birth, Address change form (PDF)
- Student (EMPL) ID Number Request (PDF)
- Verification Request (enrollment, GPA, expected graduation date)
- Please use Share My Info on the portal or go to Academics Tab in the portal and utilize the enrollment verification from the National Student Clearing house.
- Course Withdrawal - Emergency (E-Form)
- The June 5, 2020 (5:00 p.m.) deadline will be strictly enforced.
- Term Withdrawal - Emergency (E-Form)
- The June 5, 2020 (5:00 p.m.) deadline will be strictly enforced.
- Credit by Examination (PDF) (Challenging Cal Poly Courses) - Please email records@calpoly.edu or contact your advisor
- Intrasystem Visitors and/or Intrasystem Concurrent Enrollment Application (PDF) - Please email records@calpoly.edu or contact your advisor
- Time Conflict Request (E-Form)
- Late Add Appeal (E-Form)
- For summer 2020, please email records@calpoly.edu to request access to this E-Form.
Absence and Departure
For more information about the process and timelines for leaves, please see the Drops, Withdraws, and Leaves page.
- Undergraduate Informal Time Off - 1-2 Terms (PowerForm)
- Leave of Absence – Educational – Undergraduate (PDF)
- Leave of Absence – Educational – Graduate (PDF)
- Leave of Absence – Medical (PDF)
- Leave of Absence – Military (PDF)
- University Departure Form (PDF)
- NOTE: Recently admitted students should not use this form. If you choose not to accept Cal Poly's offer of admission, please directly contact Admissions.