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Facilities and Event Request Form

Please note: Requests to fully move academic classes to outdoor locations will not be accommodated. If there are occasional dates where class activities are better delivered in an outdoor setting, please provide those specific dates and times, and your request will be reviewed. At this time, we are unable to accommodate faculty office hours in outdoor locations.  

This event request form is intended for use ONLY for the following event types or groups:

  • Campus academic or administrative department,
  • Class meeting or formal study group (one-time or recurring meeting outside regular class time),
  • Instructionally-related activity. (The list of IRAs is available on the Academic Programs site.)

If your event or group does not fall into one of these categories, your request will need to be made through another office.

Note: A 3-day lead time is required for all reservations. This form will not allow you to submit a request without the required processing time. Additional time may be required based on requested venue.

Requests for the following locations require advanced notice for approval and staffing arrangements:

  • Swanson Center of Effort Conference Hall (Bldg. 156 -0110), UU 220, Chumash Auditorium, UU Plaza Stage/Market Place, Sports Complex, Recreation Center, MAC, MOTT Complex, Spanos Theatre, and Performing Arts Center require a minimum of 14 business days to process.
  • UU Lounges, Outdoor Lawns, Patios, and Breezeways require a minimum of 7 business days to process.
  • UU Conference Rooms, Kennedy Library Learning Commons, University Lecture Space, Information Tables/Booths, and Signage require a minimum of 3 business days to process.

If you need to make a change to an existing reservation, please do not submit a new request. Send an email to events@calpoly.edu and include your reference number, for example "2013-AAMNOP".

All requests will be accommodated in the order received. If you have any questions or concerns, please contact Office of the Registrar at events@calpoly.edu or (805) 756-5550.

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