Schedule Builder

Schedule Builder Error: Building a class schedule with a course that allows you to enroll multiple times in the same term

Schedule Builder automatically validates your schedule when you select "build schedule." If your schedule contains a course that allows for multiple enrollments in the same term, you will receive the following error:

If you are building a schedule that contains a course that allows for multiple enrollments in the same term, add that course directly through your Student Center. Do not validate your schedule prior to registering.

In general, courses that will allow for multiple enrollments in the same term will indicate as such in the Cal Poly Course Catalog.

Example: Total credit limited to 4 units; repeatable in same term.

Step 1: Access Schedule Builder through your Student Center

"My Apps" in the Cal Poly Portal > Student Center > Enrollment > Schedule Builder

You will be greeted by a Welcome Message that displays pertinent information and timely messaging associated with the registration process.

Selecting "Skip this message in the future" will suppress the message for future visits. The message will refresh should the content change.

Step 2: Select the correct term

You can select the correct available term from the Term drop-down menu on the left-hand side of the screen. You should click on the term itself instead of using the carrot to access the drop-down menu.

If you are unable to see a future term, it could mean one of two things:

1) The term is not yet available. Visit the Planning Calendar to review term class schedule availability dates.

2) You are not term activated for the desired term. This means you are unable to register for classes.

Contact the Records Unit within the Office of the Registrar for additional information.

Students may elect to pull in coursework from the Shopping Cart, courses planned in Degree Planner, Enrolled courses, or courses for which they are Waitlisted by using the drop-down menu. It is easy to identify where a course pulled from based on the icon in the Status column (see "Understanding Errors & Symbols" below).

Step 3: Expand Filters, set filter options, and add additional courses

In order to search for courses, select Expand Filters in the upper right-hand corner of the screen.

Unavailable Time Filter

Unavailable Time may be set and used as a Filter when searching for courses. This Filter may be turned off if results are too limited.

Class Status

When searching for courses, Schedule Builder will automatically include only open courses (courses with open seats available).

To view all course offerings, including classes that are closed, full, or have formed a waitlist, uncheck both Class Status filter options (uncheck both "Open" and "Wait List").

Modality of Instruction

There are six different modalities of instruction at Cal Poly: Synchronous (fully online with established meeting times), Asynchronous (fully online with no established meeting times), Sync/Async Hybrid, In Person, In Person/Sync Hybrid, and In Person/Async Hybrid.

Use the "Modality of Instruction" filter to search for courses that fit your needs.

Section Filters

Section Filters may be used to search for courses in specific categories. You may elect to search by GE (General Education) Area, US Cultural Pluralism (USCP) courses, or Graduation Writing Requirement (GWR) courses.

You have the ability to select multiple Section Filters, but Section Filters do not overlap. If you select the GWR filter and the USCP filter, Schedule Builder will include all GWR courses and all USCP courses in the search results.

*Note: If a quick view of all courses that fulfill a specific GE Area is required, Class Search is an easy tool to use to quickly generate this information.

When searching for General Education (GE) courses, you must know your Cal Poly catalog.

*To find your catalog, visit the My Academics tab of your student portal.

Subject and Catalog Number Filters

You may also search directly for a course by entering the Subject and Catalog Number in the drop-down fields. When searching for a course, these two fields are required (note the red asterisk).

Add Course

Use the Add Course button to select the courses Schedule Builder will use to create Class Schedule options. By selecting the course in the sub-navigation, you may elect to further limit which sections are used to build schedules. If you do not select specific sections of the course, Schedule Builder will create Class Schedule options with all available sections.

View Seat Availability

Once the course has been added, you can either click on the course or the "Select Sections" button to view additional class details and seat availability.

Unreserved and reserved seat counts are listed for each section of the class. If you have selected the "Open" Class Status filter, only open sections will appear.

If you selected the "Open" Class Status filter and the "Wait List" Class Status filter, all sections will appear. A yellow exclamation point in the "Wait List Open" column indicates that the section has opened the waitlist. The waitlist counts down to zero from the total positions available (for example 89/99 means that 10 waitlist positions have been taken). 

Step 4: Build schedule options

Up to ten (10) courses may be used when building a schedule. Select Build Schedule to see options.

*Results will return up to 100 schedules

Step 5: Evaluate schedule options

Set Favorites

Up to five (5) Favorite schedules may be saved. Indicate that a schedule is a "Favorite" by clicking the heart icon.

A pop up will allow you to name each Favorite schedule.

Compare Schedule Options

You may compare multiple schedules using the Add to compare function.

View Maps

From the schedule, you may view class locations on a map by clicking the three (3) dots in the upper right-hand corner of the screen:

The map feature will provide travel distance between classes: 

Step 6: Enroll in classes and review important messaging

Once the desired schedule has been identified, you may Validate the schedule, Add the classes to your Shopping Cart, or Enroll directly in the classes. Select the green "Enroll" button to view these options.

Validate Schedule

This option is helpful prior to your registration appointment. The Validate function will verify whether you meet requisites for the selected courses. Validating prior to your registration appointment will inform you whether a permission number will be needed during the registration process.

Add to Shopping Cart

This option allows you to move classes directly to the Shopping Cart in your Student Center. From there, you may complete the registration process.

Enroll in Classes

You have several options when it comes to completing the registration process. However, enrolling in classes directly from Schedule Builder allows you to enroll in your full schedule of classes at one time.

If enrolling in classes directly from Schedule Builder, select each class and fill in any necessary information related to the enrollment transaction.

Option: Change Grading Basis

Use the drop down to change grading option for the class. Be mindful of policy related to limits for Credit / No Credit grading.

In the example above, the grading basis was changed from "Graded" to "Credit / No Credit."

Option: Add Permission number (For more detailed instructions, see "Add a Class with a Permission Number demo" below.)

Option: Select the "Wait list if class is full" checkbox (For more detailed instructions, see "Add a Class with a waitlist" below.)

Review Messaging

After options have been saved and the Enroll transaction has been processed, you will receive messages associated with each transaction. It is important to read all messages to ensure that the enrollment process was successful.

Green: Success

Red: Errors that need to be reviewed

Yellow: Success, but with messages. It is important to review each message (waitlist placement, course repeat notification, etc.).

PLEASE NOTE: The following message is a standard PeopleSoft message that may appear in your Schedule Builder "Enrollment results" or your Shopping Cart:

"Note that this is a GE and/or USCP course and may fulfill a Bachelor's degree requirement."

If your class was successfully added to your schedule (and you received a green icon in Schedule Builder), please disregard this PeopleSoft messaging.

Import courses

You have the option to manually pull courses into Schedule Builder. Use the selections under the Import Courses drop-down menu to import courses that are Planned in your Degree Planner, in your Shopping Cart, in which you are Enrolled, or sections in which you are Wait Listed.

*Sections that are set to 'no print' will not appear in Schedule Builder. The class number must be entered directly into the Student Center Shopping Cart to complete the enrollment transaction (Add Class).

1. Once in Schedule Builder, click on the dark green "Import Courses" button in the top right corner.
   • Click "Planned" to bring in courses from Degree Planner.
   • Click on "Shopping Cart" to bring in any courses you previously added to the Shopping Cart.
   • Click "Enrolled" to bring in all courses you are currently enrolled in.
   • Click "Wait List" to bring in all courses you are currently on the waitlist for.
2. Courses will appear at the bottom of the page. Click on "Select Sections" to view dates, times, available seats, and class information.
3. When viewing class sections, check the checkboxes on the right-hand side of any sections you want to consider in your schedule. Pay attention to available seats and waitlist capacities. 

Search for a general education (GE) course 

Using the Section Filters, you can search for courses that fulfill a specific GE Area. Select Add Course to include the specific course as an option when building your schedule.

1. Select correct Term.
2. If search boxes are not visible, click "Expand Filters" on the right.
3. Under the Section Filters heading, click on "Select GE; GWR; or USCP" and select broad GE Area.
4. Click on the "If GE, Select Area" box to the right and select specific GE Sub-area using your correct Cal Poly Catalog.
5. Under the Course Selection heading, click on "Subject" and choose subject prefix.
6. Click on "Catalog Number" and select course. All courses listed will meet the GE criteria you set in steps 3 and 4. Note that when selecting multiple Course Attributes (i.e. General Education and USCP), results will include all courses that meet either attribute, not only courses that meet both attributes.
7. Click on "Add Course."
8. The course will appear at the bottom of the page. Click on "Select Sections" to view dates, times, available seats, and class information.
9. When viewing class sections, check the checkboxes on the right-hand side of any sections you want to consider in your schedule. Pay attention to available seats and waitlist capacities.  

Video on how to search for a general education (GE) course

Search for a specific course

You must enter a Subject and Catalog Number (as noted by the red asterisk) if you are searching for a specific course. Course description and prerequisite information will display when the Subject and Catalog Number fields have been filled. Select Add Course to include the specific course as an option when building your schedule.

1. Select correct Term.
2. If search boxes are not visible, click "Expand Filters" on the right.
3. Under Course Selection heading, click on "Subject" and choose subject prefix.
4. Click on "Catalog Number" and select course.
5. Click on "Add Course."
6. The course will appear at the bottom of the page. Click on "Select Sections" to view dates, times, available seats, and class information.
7. When viewing class sections, check the checkboxes on the right-hand side of any sections you want to consider in your schedule. Pay attention to available seats and waitlist capacities.  

Video on searching for a specific course

Search for Graduation Writing Requirement (GWR) | United States Cultural Pluralism (USCP)

1. Select correct Term.
2. If search boxes are not visible, click "Expand Filters" on the right.
3. Under the Section Filters heading, click on "Select GE; GWR; or USCP" and select one of the following: Graduation Writing Requirement or United States Cultural Pluralism.
4. These types of courses do not have "sub-areas," so the "If GE, Select Area" field does not need to be populated.
5. Under the Course Selection heading, click on "Subject" and choose subject prefix.
6. Click on "Catalog Number" and select course. All courses listed will meet the criteria you set in step 3. Note that when selecting multiple Course Attributes (i.e. General Education and USCP), results will include all courses that meet either attribute, not only courses that meet both attributes.
7. Click on "Add Course."
8. The course will appear at the bottom of the page. Click on "Select Sections" to view dates, times, available seats, and class information.
9. When viewing class sections, check the checkboxes on the right-hand side of any sections you want to consider in your schedule. Pay attention to available seats and waitlist capacities.  

Search for an open class

First, select "Expand Filters":

Next, under "Class Status," check "Open."

Now when you search for a course, the results returned will only include courses with open seats. Note that you will need to review the seat availability details for each course, as some seats may be held for specific majors or populations.

Search for a course by modality

Cal Poly offers six different modalities of instruction:

Asynchronous classes are virtual classes taught in a self-guided format. There are no required weekly meeting days and times. The meeting pattern will be "TBA" in Schedule Builder.

Synchronous classes are virtual classes taught in a guided format. There are required weekly meeting days and times, and students are required to log in for class instruction of some sort.

Synchronous/Asynchronous Hybrid classes are fully online, but the meeting pattern is a combination of established days and times (for the synchronous online component) and student self-guided work (for the asynchronous online component).

In Person classes are offered at on-campus or off-campus physical locations with established meeting days and times. Location information (building number and room number) can be found in Schedule Builder for these sections.

In Person/Synchronous Hybrid classes include in-person and online course content. These classes have established meeting days and times.

In Person/Asynchronous Hybrid classes include in-person and online course content. The meeting pattern is a combination of established days and times (for the in-person component) and student self-guided work (for the asynchronous online component).

NOTE: When searching for in-person classes, results will also display Independent Study and/or Supervisory classes (such as Senior Project classes). In general, meeting patterns for these classes will be listed as "TBA" as students will be required to coordinate requirements with the instructor. Even though these classes will display as "in person" offerings, this does not specifically mean class content will be delivered face-to-face.

To find classes that fit your needs, use the "Modality of Instruction" filter:

Knowing which sections have open seats

Unreserved and reserved seat counts are listed for each section of the class. If you have selected the "Open" Class Status filter, only open sections will appear.

If you selected the "Open" Class Status filter and the "Wait List" Class Status filter, all sections will appear. A yellow exclamation point in the "Wait List Open" column indicates that the section has opened the waitlist. The waitlist counts down to zero from the total positions available (for example 89/99 means that 10 waitlist positions have been taken and 89 positions remain). 

Class seats may be reserved for a specific student population. Students who meet the criteria for the reserved seats can enroll in the class; those who do not meet the criteria will be added to the waitlist. Refer to the class notes to verify if you meet the criteria. To determine the number of reserved seats and for which student populations they are being held, click on the section and look in bottom right corner.

Class notes

Class notes can be found in two locations:

1.) Class notes are seen as you select sections for a class. They are viewable prior to drilling down into the expanded class information.

2.) After selecting "Build Schedule," class notes can be found in the calendar view of your schedule.

When you click on a class in the calendar view, a text box appears that allows you to either "View" or "Pin" the class.

Select "View" to find more details, including class notes.

Prerequisites

Prerequisites are courses you must complete in order to enroll in a subsequent course (or courses). Prerequisites can also include class standing (such as "Junior standing" in the example below). All course descriptions will have prerequisites listed.

If you try to register for a course but have not yet met the prerequisite(s), a pop-up warning will appear. You may either Cancel and adjust your course options or Continue. If you continue and you do not meet the prerequisites, please note that you will be prevented from enrolling in the course without a permission number.

Favorite Schedules | Saved Schedules

You may elect to save up to five (5) Favorite schedules. Indicate that a schedule is a "Favorite" by clicking the heart icon. Once a schedule is saved, you can return to it any time by clicking on "Favorites" at the top of the screen. These will save even if you exit Schedule Builder.

A pop-up window will allow you to name each Favorite schedule.

Members of the Advising community have access to assist students in Schedule Builder. An Advisor may act on a student's behalf and set Favorite schedules. This is typically done during an advising session. You will always see the individual's name who made adjustments or changes in Schedule Builder

Build a Schedule and Enroll in Classes

In Schedule Builder, you can create schedules with all of your desired classes and enroll in or add yourself to the waitlist for all classes at once. 

1. Add courses to your Schedule Builder (see "Search for a class" instructions above) and click on "Select Sections" next to each one to choose sections you would like to consider (based on seat availability, instructor, time, etc.)
2. On the main Schedule Builder screen, check all classes you want to consider together in creating your schedule (select the checkbox next to each class). 
3. Click "Build Schedule."
4. Schedule Builder will create calendars for all possible schedules with the classes and sections you choose on the previous screen. Click through the calendars to find your preferred schedule. (Tip: use the "heart" icon to save schedules to your Favorites. This will allow you to quickly come back to your favorite schedules the next time you are in Schedule Builder.)
5. When you are ready to enroll during your registration appointment or during Open Enrollment, click on "Enroll" above your preferred schedule.
6. Check the checkbox next to each of the classes you would like to enroll in and click "Enroll." (Tip: Use the "Validate" button to double-check that you meet all prerequisites for the course and are eligible to enroll.)
7. Click on the link for each of the classes you would like to enroll in. 
8. Choose the Grading option for the class, enter a Permission Number (optional, if needed), and check the "Wait list if class is full" checkbox (if desired). When selecting the Grading option, be mindful of policy related to limits for Credit / No Credit grading.
9. To set up a "swap," choose a class from the "Drop the class below if Enrolled in the Class above (optional)" section. See Swap a Class information below.
10. Click "Save."
11. Click "Enroll."
12. For each class that you "Enroll" in, a pop-up box will appear letting you know whether you were successfully enrolled, if you were added to the waitlist/your waitlist position, or if you were unable to enroll in the course for any reason.

How to add a class in Schedule Builder video

Add a Class

1. When ready to enroll during your registration appointment or during Open Enrollment, open Schedule Builder and build your preferred schedule. Click on "Enroll" above the calendar.
2. Check the checkbox next to the class you would like to enroll in and click "Enroll." 
3. Click on the link for the class you would like to enroll in. 
4. Choose the Grading option for the class, enter a Permission Number (optional, if needed), and check the "Wait list if class is full" checkbox (if desired). When selecting the Grading option, be mindful of policy related to limits for Credit / No Credit grading.
5. To set up a "swap," choose a class from the "Drop the class below if Enrolled in the Class above (optional)" section. See Swap a Class information below.
6. Click "Save."
7. Click "Enroll."
8. For each class that you "Enroll" in, a pop-up box will appear letting you know whether you were successfully enrolled, if you were added to the waitlist/your waitlist position, or if you were unable to enroll in the course for any reason.

How to add a class in Schedule Builder video

Add a Class with a waitlist

See Waitlist a Class section below for information on waitlist policies and FAQs.

1. When ready to enroll during your registration appointment or during Open Enrollment, open Schedule Builder and build your preferred schedule. Click on "Enroll" above the calendar.
2. Check the checkbox next to the class you would like to enroll in and click "Enroll." 
3. Click on the link for the class you would like to enroll in. 
4. Choose the Grading option for the class, enter a Permission Number (optional, if needed), and check the "Wait list if class is full" checkbox. When selecting the Grading option, be mindful of policy related to limits for Credit / No Credit grading.
5. To set up a "swap," choose a class from the "Drop the class below if Enrolled in the Class above (optional)" section. See Swap a Class information below.
6. Click "Save."
7. Click "Enroll."
8. For each class that you "Enroll" in, a pop-up box will appear letting you know whether you were successfully enrolled, if you were added to the waitlist/your waitlist position, or if you were unable to enroll in the course for any reason.

How to waitlist a class in Schedule Builder video

Add a Class with a Permission Number demo

Permission numbers are required to add classes during the last four days of the add/drop period and are obtained from the instructor of the class you are hoping to add. Permission numbers can also override class prerequisites (requirements) if the instructor or department give consent.

Permission numbers cannot override time conflicts or the 22 unit enrollment limit.

You have the option to enter a permission number for a course under Enrollment Options when adding a class in Schedule Builder.

1. When ready to enroll during your registration appointment or during Open Enrollment, open Schedule Builder and build your preferred schedule. Click on "Enroll" above the calendar.
2. Check the checkbox next to the class you would like to enroll in and click "Enroll." 
3. Click on the link for the class you would like to enroll in. 
4. Choose the Grading option for the class, enter the Permission Number for the class, and check the "Wait list if class is full" checkbox (if desired). When selecting the Grading option, be mindful of policy related to limits for Credit / No Credit grading.
5. To set up a "swap," choose a class from the "Drop the class below if Enrolled in the Class above (optional)" section. See Swap a Class information below.
6. Click "Save."
7. Click "Enroll."
8. For each class that you "Enroll" in, a pop-up box will appear letting you know whether you were successfully enrolled, if you were added to the waitlist/your waitlist position, or if you were unable to enroll in the course for any reason.

How to add a permission number video

Waitlist process

• Class seats may be reserved for a specific student population. Students who meet the criteria for the reserved seats can enroll in the class; those who do not meet the criteria will be added to the waitlist. Refer to the class notes to verify if you meet the criteria. To determine the number of reserved seats and for which student populations they are being held, click on the section and look in bottom right corner 
• Schedule Builder will display the number of open seats, the number of reserved seats (if any), the number of taken seats, and the number of students on the waitlist. The waitlist number indicates the number of waitlist seats taken and counts down to zero. For example, 95/99 would indicate 4 people are on the waitlist.

• The waitlist process (i.e., the automatic process of adding students on the waitlist into the class if seats become available) runs nightly starting the first day of registration through the first day of instruction. Again, it is your responsibility to remove yourself from the waitlist(s) of the class(es) you no longer wish to be enrolled in.
• During the first 4 days of instruction, the waitlist process runs at noon and once at night.
• After the 4th day of instruction, the waitlist will cease to exist. From the 5th day of classes until the end of the add/drop period, it is up to the instructor to allow students to enroll in their class by issuing them a permission number. Reference the Planning Calendar for specific dates
• If you choose to remain on the waitlist of a class, you should attend all class sessions in case you are enrolled through the waitlist process.
  • Some faculty require attendance in the first class session and may choose to drop students who fail to attend without forewarning, even if they are enrolled in the class through the waitlist process. 

Waitlist rules

Waitlist Rules:

Refer to the Student Center page for rules on waitlisting.

Waitlist a Class demo

You have the option to waitlist when enrolling in the course under Enrollment Options. Select the "Wait list if class is full" check box.

You have the option to set up a swap with a waitlisted class when enrolling under Enrollment Options. Select the desired class from the drop down box that appears after selecting "Wait list if class if full".

How to waitlist a class video

Swap a Class demo

1. Follow the Schedule Builder "Add a Class" instructions up until the enrollment options.

2. Within the enrollment options of the class you want to swap into, click the option to "waitlist if class is full."

3. This will create another option to choose "Drop the class below if Enrolled from the Class above." From that drop-down menu, choose the class you want to swap out of.

4. Finish the enrollment process.

5. If a seat is available in the class you want to enroll in, the swap will be completed immediately. If there are no seats available, you will be waitlisted in your desired class and remain enrolled in the original class. If space opens in the class and you become eligible to move off the waitlist, the system will automatically drop you from the class you indicated and enroll you in your preferred class.

How to swap a class video

Set up a swap

1. Follow the Schedule Builder "Add a Class" instructions up until the enrollment options.

2. Within the enrollment options of the class you want to swap into, click the option to "waitlist if class is full."

3. This will create another option to choose "Drop the class below if Enrolled from the Class above." From that drop-down menu, choose the class you want to swap out of.

4. Finish the enrollment process.

5. Since there are no seats available, you will be waitlisted in your desired course and remain enrolled in the original class. If space opens in the class and you become eligible to move off the waitlist, the system will automatically drop you from the class you indicated and enroll you in your preferred class. 

6. Verify you have set up a swap by clicking on Enrollment on the left and selecting "Drop a Class Option". This will show your current schedule of classes and which ones you are enrolled in, waitlisted for, or have setup a swap for.

"Class Status" error

To view all class offerings, including classes that are closed, full, or have formed a waitlist, uncheck both Class Status filter options.

First, select "Expand Filters":

Next, under "Class Status," uncheck both the "Open" option and the "Wait List" option. Removing the Class Status filter entirely will ensure that your search results include all classes regardless of class status. 

Various symbols in the class section information

Planned - Courses are brought over from Degree Planner, planned coursework

Enrolled - Section in which the student is enrolled

Wait List - Section in which the student is on the waitlist

Shopping Cart - Section that has been added directly into the Shopping Cart

Zero Cost Course materials or Open Education Resources

Closed Leaf - Sustainability Focused

Open Leaf - Sustainability Related

Warning (yellow) or error (red) message

It is important to read all messages carefully when registering via Schedule Builder.

A green symbol means there are no warnings or errors associated with the enrollment process.

A red symbol means there is an error which must be fixed. A red symbol indicates the enrollment process was not successful.

A yellow symbol indicates a warning associated with the transaction. This is generally an advisory message.

Cannot find a class

Sections that the department has set to "no print" will not publish in Schedule Builder. For a section where you have been given the class number to enroll, you must do so directly from the "Add" option via your Student Center.

Textbooks

In the class section information, once confirmed by the instructor, there will be a link to "Course Materials." This link will take you directly to the Bookstore website to view and purchase required course material as needed.

Variable Unit Course

Variable unit courses will have the option to set the unit value before completing the registration process. Use the "Units*" field to select the number of units in which you would like to enroll.

View class schedule

Check your class schedule for the term to review what classes you have been successfully enrolled in. You can view your schedule in your Schedule Builder or in the "My Schedule" section of your Student Center. If there are outstanding questions, contact the Records Unit within the Office of the Registrar or the Advising Center in your college. Refer to contact information under Troubleshooting Resources.

PLEASE NOTE: The following message is a standard, common PeopleSoft message that may appear in your Schedule Builder "Enrollment results" or your Shopping Cart:

"Note that this is a GE and/or USCP course and may fulfill a Bachelor's degree requirement."

If your class was successfully added to your schedule (and you received a green or yellow message in Schedule Builder), please disregard this PeopleSoft messaging.

Topic for a course

Classes with topics are viewable when selecting sections in Schedule Builder. There is a drop-down menu that can be used to search for specific topics associated with that course.

Faculty & Staff | How to gain security access to view Schedule Builder

To gain security access to Schedule Builder, you will need to submit a Technical Service Request. The Technical Service Request link can be found in the “My Apps” menu of your Cal Poly Portal.

Once you click on the "Technical Service Request" link, you will be directed to the Employee Technical Support page. From here, select the "New CMS Account Request" option:

When you submit your request, please include detailed information explaining why you need access to this student tool.

PLEASE NOTE: In order to receive security access, you must have taken the FERPA training through the Cal Poly Learning Hub within the last year.

You can access the FERPA training course through the "Staff and Faculty Training" tab on your Cal Poly Portal. Once there, click on the "Go to the Cal Poly Learning Hub" green button and search for the “Data Security and FERPA” training.

Please allow about an hour and a half to complete the training.

Faculty and staff member | Using schedule builder on behalf of student

Faculty and staff must act on behalf of students when using Schedule Builder. As there is no general view in Schedule Builder, the platform should not be used for enrollment monitoring purposes. To monitor enrollment, faculty and staff can use any of the following: Class Roster, Class Search, and/or Enrollment Management Dashboards.

To act on behalf of a student, access your Advisor Center and select "Lookup Student."

You may enter either the student's name or their EMPL ID in the "Search Criteria," but it is recommended that you use the student's EMPL ID:

Next, navigate to the student's Student Center, and Select "Schedule Builder." This will allow you to view that student's Schedule Builder (please keep in mind that you will be acting on behalf of the student).

NOTE: The following path should NOT be used to access a student's Schedule Builder: HighPoint > Schedule Builder

For more detailed instructions on how to navigate the Advisor Center, please refer to the Advisor Center User Guide.