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Office of the Registrar Summit

 

October 9, 2019 (9 am – 4:45 pm)
Cal Poly Performing Arts Center

Join us for the inaugural Office of the Registrar Summit. Faculty and staff will gain a greater understanding of functions associated with the Office of the Registrar.

Registration for this event is now closed.

Questions? Contact Michele Reynolds (mreyno03@calpoly.edu) or Bond Allen (bewalker@calpoly.edu).

Following the Summit, presentations will be posted on the Open Forum page.


 

Schedule at a Glance:

Registrar Summit schedule
time Topic 1 Topic 2 Topic 3
9am–9:30am

Coffee with the Registrar

(Location: Main Lobby)

9:30am–10am

Welcome / Opening Remarks

(Location: Main Lobby)

10am–11am

*“Registrar Speak” - The Terminology We Use and What it Means

 

A review of university terminology and procedures associated with business processes related to things such as withdrawals, departures, leaves of absence, continuous enrollment, and more. Unsure of some of the jargon and terminology? We'll answer questions and break it down!

 

(Location:

Gallery Lobby)

Curriculum Management - From Proposal to the Cal Poly Catalog

 

This session will give an overview of the catalog cycle at Cal Poly including the curriculum review process and the Curriculum Management system. Getting the best use out of materials such as the Curriculum Handbook will also be discussed.

 

(Location: Founders Room)

Read All About It! - Emails from the Office of the Registrar

 

Join us for a roundtable discussion of the email communications the Office of the Registrar sends to students and campus. We will show attendees how to access the details of each email communication and important timelines. We will review a few examples of our recent email communications. Some examples include information on credit/no credit, red lists, and Poly Planner deadlines. We will ask for feedback on how the Office of the Registrar can improve our email communication. How does our communication affect your campus department, advising center and students?

 

(Location: Main Lobby)

11am–12pm

Striving for a Seamless Transition: Articulation and Transfer Credit

 

We'll dive in and look at the importance of course articulation and how credits transfer from California Community Colleges, Out of State institutions and beyond.

 

(Location:

Gallery Lobby)

*Forms: Yes - We Have Forms!

 

A review of forms; who to contact and whose signature is required. This session will also cover the Office of the Registrar's timelines for processing individual forms and provide insight on background for processing times and procedures.

 

(Location:

Founders Room)

Data is Our Friend - Using Dashboards for Student and Course Data

 

We'll help demystify the Enrollment Management Dashboards - what information can be gathered, where the data comes from and who to reach out to with questions.

 

(Location: Main Lobby)

12pm–1pm

Lunch

(Location: Main Lobby)

1pm–2pm

*Helping Students with Enrollment - What Do Those Error Messages Mean?

 

We'll cover what frequent errors students may encounter during the registration process and whom to contact, from both the staff and student perspective. We'll review high-level steps associated with  troubleshooting topics such as waitlisting, permission numbers, and reserve capacities. We'll also provide resources that can be contacted for additional assistance. 

 

(Location:

Main Lobby)

Life Cycle of the Class Schedule - Planning, Proofing and Reporting

 

Are you involved with the academic class schedule? This session will give an overview of the Planning, Proofing and Reporting phases. We'll provide insight into the flow of information between University Scheduling and the department office and be ready to answer any questions you may have.

 

(Location:

Founders Room)

Degree Progress Report and Expected Academic Progress

 

This session is intended for those who have access to the DPR and who advise students. It will give an overview of the DPR, used by the Registrar's Office to track progress to degree as well as for final graduation evaluations. We'll explain the benefits of using the DPR and its limitations.

 

(Location: Gallery Lobby)

2pm–3pm

Get a Room - Using 25Live to Find Locations for an Event or Meeting

 

25Live is the university's space management system. We'll give you an overview of how to check room availability as well as how to determine the layout and features of various rooms on campus. We'll also cover how to submit a request to the Office of the Registrar.

 

(Location:

Founders Room)

*“Registrar Speak” - The Terminology We Use and What it Means

 

A review of university terminology and procedures associated with business processes related to things such as withdrawals, departures, leaves of absence, continuous enrollment, and more. Unsure of some of the jargon and terminology? We'll answer questions and break it down!

 

(Location:

Gallery Lobby)

Let's Get Technical - Understanding Courses and Classes in PeopleSoft

 

Join us for a high-level training on how to view the Catalog and Schedule of Classes information in PeopleSoft and what the main touch points are in terms of student's planning their schedule and the registration process.

 

(Location: Main Lobby)

3pm–4pm

Welcome to the Block Party - Block Scheduling First-Time Freshmen

 

A high-level overview of the block scheduling process. We'll explain the differences in the process for winter and spring compared to fall, the role of department schedulers, how to find answers to many questions, and how seats are reserved for freshmen and transfers.

 

(Location:

Gallery Lobby)

*Helping Students with Enrollment - What Do Those Error Messages Mean?

 

We'll cover what frequent errors students may encounter during the registration process and whom to contact, from both the staff and student perspective. We'll review high-level steps associated with  troubleshooting topics such as waitlisting, permission numbers, and reserve capacities. We'll also provide resources that can be contacted for additional assistance. 

 

(Location:

Founders Room)

*Forms: Yes - We Have Forms!

 

A review of forms; who to contact and whose signature is required. This session will also cover the Office of the Registrar's timelines for processing individual forms and provide insight on background for processing times and procedures.

 

(Location: Main Lobby)

4pm–4:45pm

What are they Up to? - What's Up and Coming from the Office of the Registrar

 

We'll give high-level information related to what we're working on; Degree Planner, Schedule Builder, CourseLeaf CLSS.... you won't want to miss this wrap up session!

 

(Location: Main Lobby)

*Repeated Sessions

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