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Transcript Request Instructions

Ordering Official Transcripts

Official transcripts are printed on official transcript paper, bear the University Seal and include the University Registrar's signature. Official transcripts can be sent to students, alumni, other institutions, employers or organizations, upon request. Official transcripts are provided in a sealed envelope and must remain in the unopened, sealed envelope until presented to the other institution, employer, or organization.

Transcripts are ordered through Parchment Exchange. This service offers paper or electronic transcripts.

 

Current and Recent Students

Students who are currently enrolled in Cal Poly classes or whose last term of attendance was not more than eight quarters from present term.

Order Official Transcripts

Order official transcripts using Parchment Exchange on your my.calpoly.edu portal.

  1. Sign into your my.calpoly.edu portal. Go to the Academics Tab > Degree Information > Official Transcript.
  2. Sign into your Parchment account.You will be required to authenticate through the portal.
  3. You may need to register with Parchment. This will be the only time you will need to register with Parchment if accessing Parchment Exchange through your secure my.calpoly.edu portal.
  4. Note: If you have an attachment to go with your official transcript you may attach it during the ordering process.

Recent students. If your Portal password has expired, you will need to reset your password by calling the ITS Help Desk at 805-756-7000, to be able to log on to your my.calpoly.edu portal.

Transcripts are $10 each.

Former Students

Students who have not attended Cal Poly in more than eight quarters.

Order Official Transcripts

  1. Sign into your Parchment account. If you do not have an account, you will need to create an account. This will be the only time you will need to register with Parchment.
  2. Note: If you have an attachment to go with your official transcript you may attach it during the ordering process.

Please note: Search Cal Poly in the Search field

Transcripts are $10 each.

Continuing Education Students

Students who enrolled through Continuing Education or Open University will follow ordering instructions for Former Student.

Unofficial Transcripts

An Unofficial Transcript is one that does not bear a University Seal, but contains all of the relevant academic information of course completion, grades and GPA from Cal Poly. Unofficial transcripts are typically used by students for informational purposes.

Cal Poly only offers Unofficial Transcripts via Poly Profile to students with access to the my.calpoly.edu portal. Former students who have not attended for eight quarters or more do not have access to unofficial transcripts.

Access your Unofficial Transcripts through your my.calpoly.edu portal and the “Academics” tab. You will find your Poly Profile under “General Degree Resources” in the “Degree Information” channel.

You can track your transcript orders through Parchment’s secure website.

Written Transcript Request

Only students who do not have the ability to order transcripts electronically can request transcripts in writing. Processing time for a written request is 15 business days once received.

Your request must include the following information:
Name (and any former names used while at Cal Poly)
Student ID (Empl) Number
Dates of Attendance
Major
Degree(s) Earned
Signature

Mail Requests to:
Office of the Registrar
Cal Poly State University
1 Grand Avenue
Building 1, Room 222
San Luis Obispo, CA 93407-0033

Please call for cost and payment method, 805-756-2531.

 

I need a transcript ASAP! What can I do to expedite the process?

You can choose the Overnight Delivery option when ordering transcripts through Parchment.

Verification letters

Verification letters are free of charge for all students but must include the student's signed release. Please follow the instructions provided in the Verification Request form. Verifications can also be accomplished using the “Web Verify” tool on the portal. For further information, please go to my.calpoly.edu then click on the “Personal Info” tab.

Please direct questions regarding transcripts to transcripts@calpoly.edu

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