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Student Center

Student Center is where you:

  • Register for classes
  • View Appointments
  • Change Address
  • Financial Aid

To access Student Center click on Student Center under My Apps on the Cal Poly portal.

Students are responsible for knowing what classes they are enrolled in and should print class schedules after making any changes.

For assistance with your my.calpoly.edu User ID and/or password, please contact the Help Desk at 805-756-7000 or visit the IT Service desk.

I want to . . .

Look up classes that are offered this quarter

Plan a Student Schedule (PASS) is an online scheduling system that allows students to plan their schedules for the upcoming quarter. Create and save multiple schedule options prior to your registration appointment using PASS through the my.calpoly.edu portal. For more information, please see the PASS page.


Add a class

Students can add classes starting on their registration enrollment appointment time through the 4th day of the “add/drop period” on their Student Center.

A permission number is required to add any class during the last 4 days of the add/drop period.

(Note: “add/drop period” is the first 8 days of instruction of the quarter during which students can continue to add and/or drop classes. After this period, adding and dropping classes is not allowed, although, students can “withdraw” from a class(es) under specific circumstances).

Add a Class demo

Add a class

  1. click Enroll
  2. enter Class Number and click Enter button
  3. click Next button
  4. click Proceed To Step 2 or 3 button
  5. click Finish Enrolling button

Add a Class - with a Lab demo

Add Class with lab

  1. click Enroll
  2. enter Class Number and click Enter button
  3. select Lab section and click Next button
  4. click Next button
  5. verify information and click Proceed To Step 2 of 3 button
  6. click Finish Enrolling button

Add a Class - with a Permission Number demo

Permission numbers are required to add classes during the last four days of the add/drop period and are obtained from the instructor. Permission numbers can also override class requisites (requirement) if the instructor or department give consent.

In Student Center enter the class number in the "Select Class to Add" section and click "next". You can enter the permission number in the "Select Classes to Add- Enrollment Preferences" section and then click "next." If there is a related class component enter the class number for the component at the same time.

Permission numbers cannot override time conflicts or the 22 unit enrollment limit.

Add class with permission number

  1. click Enroll
  2. enter Class Number
  3. enter Permission Number
  4. click Next button
  5. click Proceed To Next Step button
  6. click Finish Enrolling button

Drop a class

Classes can be dropped through the eighth day of instruction. It is the student's responsibility to verify their schedule and drop unwanted courses before the drop deadline via Student Center. If you are enrolled in the wrong class or section at the end of the term, you will receive a failing grade of “F” or “WU”. Following the end of the drop period, if you wish to withdraw from a class, you must do so by submitting a course withdrawal petition with approval signatures. Refer to the Withdrawal Information page for details.

You MAY be dropped by an instructor for one of the reasons listed below:

  • Failure to attend the 1st class meeting: If you are unable to attend the first class meeting, prior arrangements should be made with the instructor. If you do not contact the instructor, you could be dropped. The instructor can drop student from class if a student is not present at the end of the first class meeting of a lecture, laboratory or activity class. If enrolled in a lab/lecture combination, be sure to attend both courses during the first session. If you attend the lecture on the first day but miss the laboratory session, or vice versa, you may be dropped from both.
    Do not assume that you will be dropped from a class. It is the student's RESPONSIBILITY to drop all unwanted classes.
  • Failure to meet course requirements: Some classes have special pre-requisites or restrictions, require department or instructor consent, or are reserved for majors only. See the Cal Poly Catalog for course details.
  • Canceled classes: Students will be automatically removed/dropped from canceled classes and notified via their Cal Poly e-mail address.

Drop a Class demo

Drop a class

  1. click on Enroll
  2. click on Drop tab
  3. select class you want to Drop
  4. click of Drop Selected Classes button
  5. click on Finish Dropping button

Swap a class

Click on the Swap tab. Choose the class you wish to swap out of and enter the class number you wish to swap into and click Submit. You will receive either a “success” or “fix errors” message.

If the class you want to swap into has a waitlist, you will receive the option to waitlist. Click “okay to waitlist” to be added to the waitlist. If enrolled from the waitlist, the system will automatically drop you from the class you indicate and add you to your preferred class.

Swap Class demo

Swap a class

  1. click on Enroll
  2. click on Swap tab
  3. selection class to Swap from
  4. enter class number for class to Swap to and click Enter button
  5. click on Next
  6. click on Finish Swapping button

Swap Class with Permission Number demo

In Student Center click on the Swap link and your enrolled classes display. Enter the class number you want to swap into and click "next." In "Enrollment Preferences" you can enter a permission number and then click "next."

If you want to swap a lab or activity component and the lecture component you are enrolled in is now closed, you will need a permission number to re-enroll in the lecture with the new component section.

Swap a class with permission number

  1. click on Enroll
  2. click on Swap tab
  3. select class to Swap from
  4. enter Class Number for class to Swap to and click Enter button
  5. select Lab
  6. click on Next button
  7. add Permission Number
  8. click Next button
  9. click on Finish Swapping button

Swap Class with Waitlist demo

Swap a class with Waitlist

  1. click on Enroll
  2. click on Swap tab
  3. select class to Swap from
  4. enter Class Number for class to Swap to and click Enter button
  5. check box for Waitlist if class is full
  6. click on Next button
  7. click on Finish Swapping button

Edit a Class/Change a class to credit/no credit grading

The Edit feature is used to change the grading option of a class or change the unit value in a variable unit class.

Students must make their credit / no-credit selections by the deadline on the eighth day of instruction. For this specific date, please refer to the Student Planning Calendar for the appropriate term.

Each student is responsible for monitoring the requirements/limitations below:

  • Maximum of four units towards major/support area, if allowed by major department (see the curriculum display in the catalog to determine if your major allows credit/no-credit grading; most do not).
  • Maximum of four units towards GE courses. Remaining units (to a maximum of 16) may be used for elective units.
  • It is the student's responsibility to ensure that these limitations are met. Student Center does not restrict the ability to inappropriately enroll in major, support and general education courses on a credit/no credit basis.
  • If a student is not qualified to take a class for credit/no-credit based on the above requirements, but has incorrectly selected credit/no-credit grading (e.g., a second GE course) the actual letter grade earned for the class will be reinstated by the Evaluations Unit. Please contact Evaluations to make this change, which can be done as soon as the error is discovered.

Edit a Class - Changing Lab Sections demo

Change Lab section

  1. click on Enroll
  2. click on Edit tab
  3. select class you want to Edit
  4. click on Proceed to Step 2 of 3 button
  5. select New lab section. To view more lab sections, click on arrow next to the Last button in lower corner (above Next button)
  6. click on Next button
  7. click on Finish Editing button

Edit a Class - Choosing Credit/No Credit Option demo

Edit class credit or no credit

  1. click Enroll
  2. click on Edit tab
  3. select class to Edit
  4. click Proceed To Step 2 of 3 button
  5. select Grading choice
  6. click Next button
  7. click Finish Editing button

Edit a Class - Variable Unit Changes demo

Changing Units

  1. click Enroll
  2. click on Edit tab
  3. select class to Edit
  4. click Proceed To Step 2 of 3 button
  5. select unit choice
  6. click Next button
  7. click Finish Editing button

Maximum Units

Students are allowed to register for 16 units during the first round. The MAXIMUM UNITS increases to 22 units during the second round of registration.

If a student wishes to enroll in more than the maximum number of units allowed, permission must be obtained from the major advisor or department head. An Excess Unit Request Form can be obtained from the Office of the Registrar and must be submitted before the deadline to add classes. Office of the Registrar will process the form as soon as it is received to facilitate the student's enrollment in the additional class(es)/unit(s). The student may then add the approved excess units using their Student Center.


Permission number

Permission numbers are special “codes” that departments or the instructor of the class may choose to issue to a student; they enable the student to enroll in the class that he or she wouldn’t be able to enroll in under normal circumstances. Permission numbers are “exceptions” and are not issued easily or frequently. Students need to have justifiable reasons to be issued permission numbers. If and when deemed appropriate, the department or the instructor who offers the course issues a permission number that would allow the student to do one or more of the following:

  • add a class during the last 4 days of the add/drop period
  • override the prerequisite(s) of a course
  • enroll in a full class with or without a waitlist
  • enroll in a class without enrolling into its component (e.g., lab, activity, corequisite etc.)

Waitlist 

Note: new information in Red

When a class is full, students can choose to waitlist for that class (see How to Waitlist below). Once the waitlist is created enrollment can only occur through the waitlist process unless the department or the instructor of the class issues a permission number that overrides the waitlist (note that this happens under rare circumstances).

If a certain number of seats in a class are reserved for a specific student population, students who meet the criteria for the reserved seats can enroll in the class and others are added to the waitlist. For each class, PASS will display the number of open seats, the number of reserved seats (if any), the number of taken seats, and the number of students on the waitlist.

The waitlist process (i.e., the process of adding students from the waitlist into the class if any seats opens up) runs nightly starting the first day of registration through the first day of instruction. During the first 4 days of instruction, the waitlist process runs twice a day, once at noon and once at night. After the 4th day of instruction until the end of the add/drop period, it is up to the instructor of the class to allow students to enroll in their class by issuing them a permission number.

Once the quarter begins, if the student chooses to remain on the waitlist of a class, he or she should attend all the sessions of that class just in case they are enrolled through the waitlist process. Note that some faculty requires attendance in the first class session and may choose to drop students who fail to attend without forewarning, even if they are enrolled in the class through the waitlist process. Such attendance is also necessary in order not to fall behind in subject material while you are waiting for an opening in the class.

It is the STUDENT’S RESPONSIBILITY to remove themselves from the waitlist(s) of the class(es) that they no longer wish to be enrolled in.

Waitlist Rules:

  • Students can waitlist for a maximum of 16 units.
  • Waitlist units are not included in the enrollment unit limits (i.e., during the first round of enrollment, you can enroll up to 16 units and you can waitlist up to 16 units).
  • Students cannot waitlist for classes with a class component more than once (e.g., for a class with a single lecture section but with multiple lab sections such as CHEM 111-01, you can only waitlist for one lecture/lab combination).
  • Students can waitlist for multiple sections of the same class if it does not have a component. When the student is enrolled into one of these sections through the waitlist process, they will be automatically dropped from the other sections’ waitlists.
  • Students cannot waitlist for a class if they haven’t met or aren’t currently enrolled in its prerequisites.
  • The instructor of the class has the prerogative to allow a student to override the waitlist of a full class by issuing the student a permission number under special circumstances.
  • Students should remove themselves from the waitlist(s) of the class(es) they are no longer interested in enrolling. Failure to do so may result in the student getting automatically enrolled from the waitlist and, if goes unnoticed by the student, may result in getting an F or WU (withdrawal unauthorized) grade in the class.

How to Waitlist

Once the class is in your shopping cart (see Add a Class demo) check the “wait list if class is full” box under Class Preferences section before hitting the NEXT button. Once you finish the enrollment transaction for this class, you will be placed into the waitlist if the class is full. You can observe your waitlist position in your Student Center. You will be notified via your Cal Poly email if and when the waitlist process enrolls you in a class.

The waitlist process will not enroll you in a class if:

  • The time of the class conflicts with the time of another class that you have enrolled in.
  • You have a registration hold.
  • You are already enrolled in another section of the same class.
  • Enrolling in the class will cause you to exceed the enrollment unit limit.

Take care of a hold

Students can see if they have a hold on their Student Center. Holds can be placed for academic or other university obligations that have not been met. Holds can prevent registration, ordering official transcripts, and use of facilities, services, and materials until cleared. To clear a hold students must contact the department that placed the hold.


Audit a class

An auditor is a student who attends a course and receives no credit for the course. Enrollment as an auditor is subject to permission of the instructor.

Petition to Audit forms can be obtained from the Office of the Registrar, Bldg. 1/222. Approved forms must be returned to the Office of the Registrar for processing by 5:00 p.m. on the eighth day of instruction of the quarter.

More Information on Audits from the Catalog.


Degree Progress Report (DPR)

Commonly called the “degree audit,” it indicates which requirements have been satisfied and which ones still must be completed.

Directions for using DPR


Pay for tuition

Please visit the Student Accounts website for information on registration fees. Failure to pay within the required time-frame will result in a hold being placed on your account and classes being dropped. Students that initiate registration after their alpha rotation appointment and during Open Enrollment period will incur a $25 late registration fee.


Repeat a course

Undergraduate students that earn C- or less may repeat up to a maximum of 16 units for one time grade forgiveness and an additional 18 units for GPA improvement. Repeat adjustments are made automatically at the end of the term in which the course is repeated. For further requirements and exceptions, please refer to the Office of the Registrar web page under Repeating a Course

Catalog information on repeating a course


Change/update my address information

Current students must change/update their address information through the portal ~ go to my.calpoly.edu.

  1. Log on to my.calpoly.edu.
  2. Click on the “Personal Info” tab.
  3. Click on the “Edit” button beside the address that needs to be updated.
  4. Change the data.
  5. Click Save.

The portal is available to students one year (four terms) after their last enrolled term at Cal Poly. If you have been away from Cal Poly for more than four terms, mail or fax your address change request to: Cal Poly, Office of the Registrar, San Luis Obispo, CA 93407 or Fax: 805-756-7237.

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