Consultation with Other Departments

Communication

It is the responsibility of all members of the curriculum development process to keep their constituencies well-informed of changes, proposals, and discussion items (i.e., the department curriculum chair must keep the department as a whole informed; the college curriculum chair must keep the dean, the associate dean(s), and all department curriculum coordinators informed; and so on).

Consultation with the Library

When a proposal is submitted into workflow in the Curriculum Management System, an automated email notification is generated and sent to the respective College Librarian for review. If the College Librarian has any questions or concerns he/she will follow-up with the proposer to share information about the availability of resources and services to support the new course.

Consultation with Academic Departments

Why Consult?

Consultation is a professional courtesy, an opportunity for collaboration among faculty and helps programs with their planning for future class scheduling. Many of our programs are dependent on courses from several different departments/ colleges, and university resources are not unlimited. Thus, it is especially critical that interdepartmental consultation and intercollege consultation be carried out as appropriate.

When is it Necessary to Consult?

The consultative process is to be used if one (or more) of the following actions is proposed:

Program Proposals

Edit Programs

1. Add or remove a course offered by another department from a program’s curriculum

If courses from other departments are being added or removed from the curriculum then those departments need to be consulted.

• In the edit program form in the Curriculum Management system select “Yes” to the question, “Are any courses offered by another department being added or removed from the curriculum?"
• This will open a dropdown list. Add each department that offers the course(s).
• This will generate an automated FYI email notification to those department(s) alerting them of the change.
• This email notification is in lieu of attaching a signed consultation memo.

 

Deactivate Programs

1. Deactivate program where courses offered by other departments are present in the program’s curriculum

If courses from other departments are in the program’s curriculum then those departments need to be consulted.

• In the deactivation program form in the Curriculum Management system select “Yes” to the question, “Does this proposal require consultation with other departments” and add all of the departments from the dropdown menu.
• This will generate an automated FYI email notification to those department(s) alerting them off the change.
• This email notification is in lieu of attached a signed consultation memo.

 

New Programs

1. If courses from other departments are being added to the curriculum, consultation is required.

• In the new program form in the Curriculum Management system select “Yes” to the question, “Are any courses offered by another department being added or removed from the curriculum?"
• This will open a dropdown list. Add each department that offers the course(s).
• This will generate an automated FYI email notification to those department(s) alerting them of the change.
• This email notification is in lieu of attaching a signed consultation memo.

Course Proposals

Edit Courses

1. Add or remove course requisites offered by another department.
   • Attach a signed course change prerequisite consultation memo to the course proposal in the Curriculum Management system.
     
     Alternatively, an email with the department chair/head consent may serve as the approved consultation memo and attached to the proposal.
2. Add a crosslisting with another department.
   • In the edit course form in the Curriculum Management system under the “Consultation” header “select “Yes” to the question, “Is the course crosslisted, or are you adding a new crosslisting” and use the dropdown menu to add those departments the course is to be crosslisted with.
   • This will generate an automated FYI email notification to those department(s) alerting them off the change.
   • This email notification is in lieu of attached a signed consultation memo.

 

Deactivate Courses

1. When a course is being deactivated an automated FYI notification will be sent out to the other departments where this course is a requisite for another course, crosslisted or resides within a program outside of the department.

 

New Courses

1. Propose a new course with course requisites offered by another department.
   • Attach a signed course change prerequisite consultation memo to the course proposal in the Curriculum Management system. Alternatively, an email with the department chair/head consent may serve as the approved consultation memo and attached to the proposal.
2. Propose a new course that is crosslisted with another department(s).
   • In the new course form in the Curriculum Management system under the “General Information” header select “Yes” to the question “Is the course crosslisted, or are you adding a new crosslisting” click on the white plus symbol and a new window will pop up for you to select the course subject/prefix and number.
   • This will generate an automated FYI email notification to those department(s) alerting them off the change.
   • This email notification is in lieu of attached a signed consultation memo.
3. Propose a new course that is a replacement course with another department(s).
   • In the new course form in the Curriculum Management system under the “General Information” header select “Yes” to the question “Is this a replacement course” click on the white plus symbol and a new window will pop up for you to select the course subject/prefix and number.
   • This will generate an automated FYI email notification to those department(s) alerting them off the change.
   • This email notification is in lieu of attached a signed consultation memo.
4. Propose a new course that may have duplicate content with an existing course offered by another department.
   • In the new course form in the Curriculum Management system under the “Consultation” header “Courses with possible duplication of content” click on the white plus symbol and a new window will pop up for you to select the departments where duplication may exist.
   • This will generate an automated FYI email notification to those department(s) alerting them off the change.
   • This email notification is in lieu of attached a signed consultation memo.

Departments being consulted have the responsibility of promptly replying via email, detailing explicitly their objections, if any, to the proposed action by the initiating department.

All matters of consultation should be completed before the department forwards its curriculum proposal to the dean.