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Curriculum Management System Business Process Guides

Business process guides for using the Curriculum Management system can be found by clicking on the links provided below. If you have any questions or need assistance please contact catalog@calpoly.edu.

Course Proposals

Program Proposals

Review of Curriculum Proposals (Workflow)

Edit Courses

For additional instructions refer to the Edit Courses Users Guide.

  • In the Curriculum Management portlet, select the Course Inventory Management link.
  • Enter the prefix and number of the course in the Search field, e.g. FSN 210. You may also search by course title and use an asterisk (*) as a wild card key at the beginning and/or end of the value being searched, e.g. *Nutrition*.
  • Select the course in the search results.
  • Information about the course will display below, including links to programs and catalog pages in which the course appears.
  • Select the Edit Course button to display the online form, which opens in a new browser window.
  • To save in-progress changes and close the form, select the 'Save Changes' button at the bottom of the form.
  • Once the proposal is completed, select the 'Save and Submit' button at the bottom of the form to submit it for review.

Deactivate Courses

For additional instructions refer to the Deactivate Courses Users Guide.

  • Review your spreadsheet report of Courses Not Offered in the last six years.
  • In the Curriculum Management portlet, select the Course Inventory Management link.
  • Enter the prefix and number of the program in the Search field, e.g. CE 201. You may also search by course title and use an asterisk (*) as a wild card key at the beginning and/or end of the value being searched, e.g. *Mechanics*.
  • Select the course in the search results.
  • Information about the course will display below, including links to catalog pages/programs in which the course appears.
  • Select the Deactivate button to display the online form, which opens in a new browser window, for removing the course from the catalog.

Propose New Courses

For additional instructions refer to the Propose New Courses Users Guide.

  • Review your selected advanced topics (e.g. 270, 470, 471, 570, 571) course offerings. As a reminder, they are valid for a maximum of two terms. For those courses that you would like to continue offering, propose them as regular courses for the catalog.
  • To propose a new course, go to the Curriculum Management portlet and select the Course Inventory Management link.
  • Select the Propose New Course button to display the online form, which opens in a new browser window.

General Education (GE) Courses

U. S. Cultural Pluralism (USCP) Courses

Edit Programs

For additional instructions refer to the Edit Programs Users Guide.

  • Program Descriptions, Program Learning Objectives, Program Requirements and Curriculum
    • Refer to Program Policies and Guidelines.
    • In the Curriculum Management portlet, select the Program Management link.
    • Enter the name of the program in the Search field. Use an asterisk (*) as a wild card key at the beginning and/or end of the value being searched
    • Select the program in the search results and then select the Edit Program button to display the online form, which opens in a new browser window.

  • If you are changing your curriculum by adding and/or deleting a course offered by another department,
    • Prepare and send a consultation memo to the affected departments, and attach copies signed by the affected departments to the Edit Program form, using the Attach Documents button at the bottom of the form.

  • To save in-progress changes and close the form, select the 'Save Changes' button at the bottom of the form.
  • Once the proposal is completed, select the 'Save and Submit' button at the bottom of the form to submit it for review.
  • For changes between catalogs, use the Blanket Curriculum Substitution form.

Minors, Concentrations, Specializations, or Graduate Certificates

Propose a New Program

For additional instructions refer to the Propose New Program Users Guide.

  • Review academic policy for the program being proposed:
    • Minor
    • Concentration (for undergraduate programs)
    • Specialization (for graduate programs)
    • Graduate Certificate
    • In the Curriculum Management portlet, select the Program Management link.
    • Select the Propose New Program button to display the online form, which opens in a new browser window.

  • To save in-progress changes and close the form, select the 'Save Changes' button at the bottom of the form.
  • Once the proposal is completed, select the 'Save and Submit' button at the bottom of the form to submit it for review.

Deactivate a Program

For additional instructions refer to the Deactivate Program Users Guide.

  • In the Curriculum Management portlet, select the Program Management link.
  • Enter the name of the program in the Search field. Use an asterisk (*) as a wild card key at the beginning and/or end of the value being searched.
  • Select the program in the search results and then select the Deactivate Program button to display the online form, which opens in a new browser window.
  • After completing the form, select the 'Save and Submit' button at the bottom to submit for review.

Degree Programs

New Degree Program

Major Degree Program Name Change

  • The nature of degree program name changes may vary considerably, from a change that is minor to one that is quite significant (virtually a new program). All degree name changes must be submitted to the Chancellor's Office for approval.

Substantive Degree Program Change

  • As defined by Cal Poly's accrediting agency, the Western Association of Schools and Colleges (WASC), substantive changes include off-campus programs, distance learning programs, and an addition of a degree program at a level different from that previously offered by the university.
  • Deactivated Degree Program

 Review of Curriculum Proposals (Workflow)

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